NoticeonEnglishWritingThebasicconceptandclassificationofnotificationsTheconsistentelementsofwrittennoticeKeypointsforwritingvariouswrittennotes目錄TheLanguageCharacteristicsandExpressionTechniquesofWrittenNoticesExampleanalysis:RecommendationandanalysisofexcelwrittennotificationexamplesPracticalsession:Writingacompletewrittennotice目錄01ThebasicconceptandclassificationofnotificationsDefinitionandFunctionAnotificationisawrittencommunicationthatinformsthereaderofaspecificevent,action,ordecisionItistypicallyusedinformalsettingstokeepstakeholdersinformedaboutimportantmattersthatmayaffectthemDefinitionTheprimaryfunctionofanotificationistoreceiveinformationinaclear,concise,andtimelymannerItservesasameansofcommunicationbetweenthesenderandthereceiver,ensuringthatallrelevantpartiesareawareofthelatestdevelopmentsorchangesFunctionClassificationofnotificationsGeneralNotices:Thesearebroadannouncementsthatinformawideaudienceaboutnon-specificeventsoractionsTheyaretypicallyusedforpublicizinggeneralinformation,suchasupcomingevents,changesinpolicies,ornewservicesPersonalnotifications:ThesenotificationsareaddressedtospecificindividualsorgroupsandcontaininformationthatisrelevanttotheirpersonalcirclesForexample,anotificationinforminganemployeeaboutachangeintheirworkscheduleoranotificationsenttoacustomerregisteringthestatusoftheirorderEmergencynotifications:ThesenotificationsareissuedinresponsetourgentorcrisissituationsthatrequireimmediateactionTheyaredesignedtoalertrecipientstopotentialdangerortoprovidecriticalupdatesaboutongingemergenciesClearandConciseLanguageUsesimple,directlanguagethatiseasytounderstandAvoidusingcomplexvocabularyortechnicaljargonthatmayfusethereaderFormaltoneMaintainaformaltonethroughthenotificationAvoidusingcolloquialisms,slang,orinformationlanguageStructuredFormatFollowalogicalstructurethatincludesanintroduction,body,andconclusionUseheadingsandsubheadingstoorganizetheinformationandmakeiteasiertoreadWritingPrinciplesandTechniquesIncludeonlyinformationthatisrelevanttothetopicofthenotificationAvoidingunnecessarydetailsorsubstantialinformationthatmaydistractfromthemainmessageRelevantInformationIncludethenotificationwithaclearcalltoactionthatinformsthereaderofthenextstepstheyneedtotakeProvidecontactinformationifnecessaryforfurtherclarificationorassistanceCalltoActionWritingPrinciplesandTechniques02Theconsistentelementsofwrittennotice03Thetitlecanincludekeywordssuchas"Notice","Announcement",or"Bulletin"01Thetitleofthenoticeshouldbebriefandclear,accuratelyreflectingthecontentandpurposeofthenotice02ItiscommonlywrittenincapitallettersorboldfacetoattractattentionTitleItshouldbeorganizedinalogicalandcoherentmanual,witheachpointclearlyexplainedThetextshouldincludeimportantdetailssuchasthedate,time,location,andanyrelevantinstructionsorrequirementsThetextofthenoticeshouldprovidedetailedinformationabouttheevent,activity,orsituationbeingannouncedTextTheendingofthenoticeshouldincludeapolicyclosingstatement,suchas"Thankyouforyourattention"or"Welookforwardtoyourparticipation"Itshouldalsoincludecontactinformationforfurtherinquiriesorassistance,suchasaphonenumber,emailaddress,orwebsiteFinally,thenoticeshouldbesignedbythepersonororganizationresponsibleforissuingit,alongwiththedateofissuanceEnding03KeypointsforwritingvariouswrittennotesMeetingNoticeClearstatethepurposeofthemeetingProvidedetailedinformationaboutthetime,date,andlocationofthemeetingListtheparticipantsandtheirrolesinthemeetingIncludeanagendaoroutlineofthemeetingtopicsSpecifyanymaterialsorpreparationsrequiredforthemeetingProvidecontactinformationforfurtherinquiriesMentionthedate,time,andlocationoftheeventDescribetheeventanditssignificanceSpecifythetargetaudienceorparticipantsIncludeanyspecialinstructionsorrequirementsfortheeventEventnotifications0103020405Detailtheeventschedule,includingstartandendtimesIdentifytheeventlocationandprovidedirectionsifnecessaryEnhanceparticipationandprovidecontactinformationforregistrationormoreinformationListanyspecialguestsorspeakersandtheircredentialsAnnouncetheeventanditspurposeEventNotificationOthertypesofnotificationsJobnotificationsInformrecipientsaboutjobopenings,includingjobdescriptions,requirements,andapplicationproceduresPolicynotificationsNotifyemployeesormembersaboutneworupdatedpolicies,providingasummaryofthechangesandtheirimplicationsSafetynotificationsAlertpeopleaboutpotentialhazardsorsafetyissues,improvingpreventivemeasuresandemergencycontactsRemindernotificationsReminderrecipientsaboutupcomingdeadlines,appointments,orotherimportantdates04TheLanguageCharacteristicsandExpressionTechniquesofWrittenNoticesUsesimpleanddirectwordsAverageusingcomplexvocabularyandlongsensestoensurethatthenoticeiseasytounderstandSticktothepointOnlyincludeinformationthatisrelevantandnecessarytoreceivethemessageUseactivevoiceActivevoiceismoredirectandconsistentcomparedtopassivevoice,makingiteasierforreaderstograspthemainpoints010203AconceptandclearlanguagestyleUseformallanguageWrittennotesshoulduseformallanguagetoconveyasenseofauthorityandperiodicityAvoidancesandslangThesecanbeinferredfromtheformalityandclarityofthenoticeFollowastandardformatNoticescommonlyfollowastandardformat,includingatitle,date,body,andsometimesasignatureStandardizedandrigorousexpressionmethodsProposeuseofrhetoricaldevicesAvoidusingjargonortechnicallanguagethatmaybeunfriendlytothereaderUseplainlanguageThesecanhelporganizetheinformationandmakeiteasierforreaderstoscanandunderstandthenoticeUseheadingsandsubheadingsThiscanhelpbreakuplongblocksoftextandhighlightimportantpointsEmployeebulletpointsornumbering05Exampleanalysis:RecommendationandanalysisofexcelwrittennotificationexamplesClearpurposeThenotificationbeginsbystatingthepurposeofthemeeting,whichhelpsreadersquicklyunderstandtherelevanceandimportanceItprovidesallthenecessaryinformationsuchasdate,time,location,agenda,andparticipants,ensuringthatattendeesarefullypreparedTheuseofformalandprofessionallanguageenhancestheauthorityandcredibilityofthenotificationDetailedinformationProfessionallanguageExampleofMeetingNotificationEngagingintroductionThenotificationstartswithabriefandengagingintroductiontopiquereaders'interestandresourceparticipationComprehensivedetailsItincludesalltherelevantdetailssuchasactivityname,date,time,revenue,andabriefdescriptionoftheactivity,ensuringthatreadershaveacompleteunderstandingFriendlytoneTheuseofafriendlyandconversationaltonemakesthenotificationmoreaccessibleandwelcomingExampleofActivityNotificationEyecatchingtitleThenotificationhasacatchtitlethatimmediatelygrabsthereader'sattentionandcreatesinterestInformationcontentItprovidescomprehensiveinformationabouttheevent,includingthetheme,date,time,location,speakers,andactivities,ensuringthatreadersarewellinformedVisualelementsTheuseofvisualelementssuchasimages,graphs,orchartsenhancesthereadabilityandattentionofthenotificationExampleofEventNotification06Practicalsession:WritingacompletewrittennoticeDeterminethethemeandpurposeIdentifythetopicandmainideaofthenoticeClarifythepurposeofthenotice,suchastoinform,request,orannouncesomethingAdvisortheaudien