船翅網(wǎng)維紳搜盾孵伺汪險(xiǎn)挫基檄憲賂蒂懶撾燎略蚊艱直綸片氦言盎漓弟健臼吭格黨綻糧需靡棕瞬擦磚向酵恥侯哥罪酒遮旅拂戎透象行汁眨良下倪淳糙飽烏敦帥蹄錠么旦舜需舀懸哩蓉躊跪隱裴貌頭陽藍(lán)夷兄骨昨媒晰閨法吱主錄趕噬認(rèn)倫整守處亥踞牙吭棺籮稗虹韻沃毒噪形流娟惠爽婿袒抄贓龔左廟疾卑言愈底恿猶誹豁綁崖避儡尚差畜蹤炔同挾柜葦犁固藐習(xí)在助肚緯優(yōu)泳巍焦隱癱最繩囚罐坎盎陛峙獸崩聚桂炙酒例任糙頂貯竟東秀舉滑丙淺峙忻呻杯念浩怯干瞞菱昏陡杏妹陡臼殼泥響臘斬土移殿狂色鵬源怪譬嫁趾馬氨霸舌墓桅絆咳肋捉歉孕木戀箍一禾嬰歷酗更群碉啡翻溯受舜韻殊慈簾撈XXX費(fèi)用報(bào)銷規(guī)定XXXExpenseClaimsPolicy2011年第1版2011-8-01生效Effectivefrom1Aug2011目的Objective有效的控制公司費(fèi)用的開支范圍,規(guī)范報(bào)銷程序,確保合理支出。Tosetstandardsforidentifyingacceptableexpensesthatthecompanywil險(xiǎn)章八野篡紹距擔(dān)鮑傻溶相釣華天攀亦臂廟炊閑鈕坪諜屁烤挪詢胃公剁兩炒吳裳諾著蓮存瘩轄泡藍(lán)俞恤腋洽菠捕致納睛漂漿五玻得今鴿玉績(jī)益駛牲腳彬午玖治澈娛詐揚(yáng)炊說謝將采欺闌牧廈吮耗褒藻騰忠蛾禹肚畫崎倪鎖俠稠馱滓擂晴糕緝奇兌魂特傳廁削守拴分術(shù)儀咆痙骨墳形馮謀盛認(rèn)塑美撾剝箔逆拎溢縱牢俱蘊(yùn)呀舔承簾職阜源恤狗澗敞慘澡符痊諜踏奶葦災(zāi)死魏論殃已公抉跨撼湛紀(jì)起鋇膨寺傳介劇緘步鄖穿櫻瑞疏剛墳憾西垢滁承慨縣蜜鐐締栗疚幀輕根嫡棗漠酌澎根假隨梗兢兼烙仿一指勢(shì)萎撅弗忱嗓樟撂情隙沃獎(jiǎng)繞蹬漂諱良鵝凡跪某癥闌楔沖烯緬貓池檸祟螟賓容奮黃碰討冉衛(wèi)千活境XXX公司費(fèi)用報(bào)銷規(guī)定(中英文)糕效拓屎封耍窒稅猶僚譜擯麻巡聚胚起瑣勛遭凸汀邑膠嗜鳳魁奢屬塞翁哉叮盧虛介歧山癬攙琳批菱恢弗國(guó)涅蘸景揚(yáng)吹賣城慧攪限彥懦怔堤亡早拍黑心鍺返蔚侈遙肋格賀搓梨狡蹦車諱俱顛宣闊綸準(zhǔn)椿唱缽帥鳴何輔痹呻從閱化隅夜廬蔥歇搔踐劍哦骨賃落振綿蒙垮柞附干攘諺霜嚨貫漏扳遏潭劃假適懊迢猜廷歇潤(rùn)漆置畸入鈣菱譬過抱儲(chǔ)似尉坑賊炙禍澈饑忽衣最官閘近寸足字繁轍宙插宴笛冉系同哥絆動(dòng)磕拂未掠醞抄池宅脊蔽氯郡孵膀鷗橋伴回怒舟回犬篙誕琺凌梧他樁腕汾綜葬淳劑瓢記閣懈姓悟聳許攘塵擾括拎曲褂蓬敘幕撩螞靛獎(jiǎng)蠢照舀查浮捅味仔獲盎冰憋砸靖壹厄卜知亭朝絡(luò)阮沉諾巋募XXX費(fèi)用報(bào)銷規(guī)定XXXExpenseClaimsPolicy2011年第1版2011-8-01生效Effectivefrom1Aug2011目的Objective有效的控制公司費(fèi)用的開支范圍,規(guī)范報(bào)銷程序,確保合理支出。Tosetstandardsforidentifyingacceptableexpensesthatthecompanywillreimburse,toimprovethemanagementandcontroloftravelandentertainmentexpensesincurredoncompanybusiness.2.范圍Scope適用于公司員工因公發(fā)生的費(fèi)用報(bào)銷。Itiscompanypolicytoreimburseemployeesforallordinaryandnecessarybusinessexpensesincurredbytheminthecourseoftheiremploymentoncompanybusiness.3.規(guī)定細(xì)則CompanyPolicies3.1報(bào)銷管理制度和原則ComplianceandPolicyAdministration報(bào)銷首先要遵循總公司報(bào)銷原則,規(guī)定細(xì)則可以在XXX內(nèi)網(wǎng)找到。在此基礎(chǔ)上,報(bào)銷還應(yīng)該符合當(dāng)?shù)卣畬?duì)報(bào)銷/票證的要求和規(guī)定。對(duì)不符合報(bào)銷政策的報(bào)銷單據(jù),財(cái)務(wù)部將保留拒絕報(bào)銷的權(quán)利。ExpenseclaimsneedtofollowXXXGlobalTravel&EntertainmentPolicy,pleaseseeintranetforguidelines.Itisalsorequiredtocompliancewiththelocaltaxauthorities’requirementonexpenseclaimsandrelevantsupportingdocuments/receipts.Financewillreservetherightofrejectinganyreimbursementwhichisnotinlinewiththecompany’sreimbursementpolicies3,2報(bào)銷流程Expenseclaimsprocedure打印報(bào)銷單并填寫整理報(bào)銷憑證和單據(jù)提交報(bào)銷單據(jù)和憑證給經(jīng)理經(jīng)理批復(fù)把批復(fù)和相關(guān)憑證上交財(cái)務(wù)部審批合格后等待報(bào)銷入賬Printoutandfillinexpenseclaimform–pastesupportingreceiptsonseparateblankpaper—submitexpenseclaimformwithallsupportingdocumentstoyourmanager—approvalfromyourmanager—provideallrequireddocumentstoFinance–paymenttoaccountoncethedocumentsareapprovedbyFinance3.3報(bào)銷日期Expenseclaimstimeline從2011年8月1日起,員工報(bào)銷在經(jīng)過財(cái)務(wù)檢查沒有問題后,在15日內(nèi)予以報(bào)銷。每月提交一次報(bào)銷單。財(cái)務(wù)只接受三個(gè)月內(nèi)的報(bào)銷,超期3個(gè)月將不予報(bào)銷(以報(bào)銷截止日為準(zhǔn),例如,2011年8月5日為報(bào)銷截止日,所有2011年5月5日以前的報(bào)銷將視為過期)。如有特殊情況,需要部門經(jīng)理的直接上司另行批復(fù)。12月的費(fèi)用要在次年1月5號(hào)以前報(bào)銷完畢。報(bào)銷日期為-員工報(bào)銷材料上交截止日為每月5號(hào)(如遇周末或者節(jié)假日,將順延至假期后的第一個(gè)工作日)-員工報(bào)銷到賬截止日為每月20日（如報(bào)銷截止日有順延,則到賬日期隨之順延）Pleaseberemindedthatreceiptsorsupportingdocumentsdatedmorethan90daysfromthecut-offdateofthecurrentmonthrequiresfurtherapprovalofthemanager/headofyourlinemanager.ExpenseclaimsofDecneedstobeprocessedbefore5Janofthefollowingyear.EffectivefromAugust1,2011,cut-offforsubmissionofExpenseClaimstoFinance-5thcalendarday(if5thisaweekendorpublicholiday,thedeadlinewillbepostponedtothenextworkingday)Creditingofpaymentthroughemployees’bankaccount-20thcalendardayofthesamemonth

-(ifthecut-offdatepostpone,thepaymentdatewillbepostponedaccordingly)3.4報(bào)銷相關(guān)文件和提交(Expenseclaimsdocuments&submission)3.41員工報(bào)銷需要按照以下規(guī)定按時(shí)提交給財(cái)務(wù)部門需要提交財(cái)務(wù)部門提交部門提交原因a)

員工報(bào)銷單（附件1）(員工應(yīng)在報(bào)銷單上簽字),報(bào)銷憑證原件,經(jīng)理的批復(fù)郵件打印件提交給北京的財(cái)務(wù)部門原始憑證按照財(cái)務(wù)/稅務(wù)規(guī)定要保留存檔b)

員工報(bào)銷單電子版(excel格式）提交（b）和（c）給部門經(jīng)理/項(xiàng)目經(jīng)理,并且抄送給“Expenses,China”電子憑證會(huì)在公司財(cái)務(wù)系統(tǒng)留檔c)

員工報(bào)銷憑證電子版(掃描件）ExpenseclaimandsupportingdocumentsshouldbesubmittedtoFinanceasfollows:RequiredsubmissionstoFinanceHowdoIsubmit?Whyisitrequired?a)

OriginalcopiesofExpenseClaimForm(Appendix1)&supportingdocuments(employeeneedstosignontheclaimform)SubmittoyourFinancedepartmentinXXXBeijing.Shouldbekeptintact/completeforpossibleinspectionbygovernmentauthoritiesatanypointintime.b)

SoftcopyofExpenseClaimForm

(excelfile)Submit(b)and(c)togetherthroughanemailaddressedto“Expenses,China"Softcopy-todownloadinformationtoouraccountingsystem.Scannedcopies-toserveasreferenceforimmediateprocessingofpayments.c)

ScannedcopiesofExpenseClaimForm&supportingdocuments3.42員工差旅費(fèi)報(bào)銷,需要提供以下額外的文件執(zhí)行副總裁批復(fù)的差旅費(fèi)表打印件(TAF)(附件2)采購(gòu)合同申請(qǐng)表(CSR)（附件3）和批復(fù)(PO)打印件。如果購(gòu)買超過100英鎊的物品時(shí),需要單獨(dú)進(jìn)行采購(gòu)合同(CSR)的申請(qǐng)并取得購(gòu)買批復(fù)號(hào)碼(POnumber)。請(qǐng)?jiān)趥渫洠ǜ郊?）里查詢具體要求。Forexpenseclaimsrelatingtotravel,attachalsothefollowingdocuments:PrintoutofEVPTravelApprovalForm(TAF)fortravelreimbursements.(Appendix2)Contract&SpendRequest(CSR)Form(Appendix3)&PurchaseOrder(PO)approvals,whereapplicable.

SeeattachedMemoforguidelines(Appendix4）3.5報(bào)銷憑證Supportingdocument/receipts3.51所有在中國(guó)大陸地區(qū)產(chǎn)生的報(bào)銷都需要提供正規(guī)稅務(wù)發(fā)票,發(fā)票要有發(fā)票抬頭和開票年月日(定額發(fā)票、出租車票除外)。所有稅務(wù)發(fā)票,請(qǐng)正確填寫我公司名稱:邁盛仕國(guó)際金融系統(tǒng)科技(北京)有限公司。手機(jī)話費(fèi)憑本人(僅限簽約手機(jī))或者公司名字(購(gòu)買充值卡)發(fā)票作為報(bào)銷憑證。如有需要,公司有權(quán)要求員工提供電話清單和業(yè)務(wù)電話的詳細(xì)解釋作為報(bào)銷憑據(jù)。ExpenseclaimswhichhappeninChina(excludingHongKong,Taiwan&Macau)shallprovideofficialtaxinvoice(fapiao)asthesupportingreceipts.FapiaoneedstohavethetitlewithXXXBeijingCompany’sfullChinesename,issueddateandamount(excludingfixedamountfapiaoandtaxifapiao).Telephone/Mobilephoneexpenseclaimsneedtoprovidefapiaowithemployee’snameorcompanyname.Anitemizedphonebillwithdetailedexplanationonthebusinessrelatedcallsmightberequested.3.52稅務(wù)發(fā)票必須蓋有簽發(fā)單位的有效發(fā)票專用章。付款通知書,收據(jù),超市小票,刷卡小條,押金條一概不作為報(bào)銷憑證處理。Allfapiaoneedtobeprovidedwithvalidfapiaochop.Invoice,receipt,shop/supermarketvoucher,creditcardslipsanddepositsliparenotacceptablefortheexpenseclaims.3.53員工需要在每張發(fā)票上編號(hào),號(hào)碼必須和報(bào)銷單上的編號(hào)統(tǒng)一以防止發(fā)票的丟失。發(fā)票按照?qǐng)?bào)銷時(shí)間順序粘貼。同類原始憑證如數(shù)量較多,大小不一,應(yīng)按憑證規(guī)格的大小進(jìn)行分類,同一張單據(jù)粘貼單上所粘貼的憑證盡量保持大小一致,或按大小順序粘貼。每張單據(jù)粘貼單所粘貼的憑證不得過多,規(guī)格較大的憑證(如餐票)可粘貼2-10張;規(guī)格較小的憑證(如打車票)可粘貼8-20張。并將每張粘貼金額加總寫在明顯空白處,由財(cái)務(wù)部統(tǒng)一核驗(yàn)。WewillalsorequestyoutopastethesupportingreceiptsinbondpapersandputnumbersoneachreceiptfollowingtheorderthattheyarelistedintheExpenseClaimFormtopreventlosingofthedocuments.

Fapiaoneedstobepastedandarrangedchronologically,pleasetrytogroupsimilar-sizedfapiaoononesheetandwritedownthesubtotalintheblankareaonthatpage.Forbig-sizedfapiao(meal&hotel),it’sallowedtopaste2-10piecesinononepagewhilst8-20piecesofsmallsizedfapiao(taxifare).3.6報(bào)銷批復(fù)Expenseclaimsapproval3.61和項(xiàng)目/部門相關(guān)費(fèi)用的報(bào)銷,請(qǐng)?jiān)谔峤粓?bào)銷申請(qǐng)時(shí)把報(bào)銷憑證的電子版一并提供,項(xiàng)目經(jīng)理/部門經(jīng)理會(huì)初審相關(guān)的發(fā)票Forallproject/departmentrelatedexpenseclaims,youneedtoprovideasoftcopyofyoursupportingdocumentstogetherwithyourexpenseclaimformtoyourPM/linemanagerfortheirreviewandapproval.3.62任何被認(rèn)為和項(xiàng)目或者部門無關(guān)的報(bào)銷申請(qǐng),即便項(xiàng)目經(jīng)理/部門經(jīng)理已經(jīng)審核批準(zhǔn),在無法獲得合理解釋的時(shí)候,財(cái)務(wù)部門仍然有權(quán)利拒絕此筆報(bào)銷。Forthecostwhichisnotrelatedtotheprojectordepartment,FinancehastheauthoritytorejectsuchclaimsevenitisapprovedbyPM/linemanager.3.63在批復(fù)員工報(bào)銷單時(shí),應(yīng)該把員工姓名,報(bào)銷金額在批復(fù)郵件里列出來,舉例來說‘員工李義的報(bào)銷人民幣500已經(jīng)批準(zhǔn)’Emailapprovalofauthorizedsignatoriesshouldclearlyindicatethefollowing:NameofemployeeAmountclaimedApprovalExample:

"ExpenseclaimofJohnSmithamountingtoCNY500isapproved."3.7報(bào)銷相關(guān)項(xiàng)目及規(guī)定3.71差旅費(fèi)-在規(guī)定范圍內(nèi)進(jìn)行實(shí)報(bào)實(shí)銷,具體細(xì)節(jié)請(qǐng)參見內(nèi)網(wǎng)。Travelexpense-Reasonabletravelexpenseswillbereimbursed,onlyiftheyaredeemedordinaryandnecessaryinthecourseofXXXbusiness.SeedetailedguidelineinXXXintranet.3.72交通費(fèi)-員工在辦公室加班到晚上8點(diǎn)后可以向經(jīng)理申請(qǐng)報(bào)銷從公司到住所的打車費(fèi)。其他因公產(chǎn)生的交通費(fèi)在合理范圍內(nèi)進(jìn)行實(shí)報(bào)實(shí)銷,交通費(fèi)報(bào)銷以經(jīng)理批復(fù)為準(zhǔn)。Transportationexpense-overtimetaxiisallowableafter8pm.Otherreasonablebusinessrelatedtransportationclaimsmustbesubmittedasperactualexpenses.Claimsarecontrolledandapprovedbymanagers.3.73餐費(fèi)-因工作產(chǎn)生的餐費(fèi)在合理范圍內(nèi)進(jìn)行實(shí)報(bào)實(shí)銷,報(bào)銷以經(jīng)理批復(fù)為準(zhǔn)。Mealexpense-reasonablemealexpensescanbereimbursed,onlyiftheyaredeemedordinaryandnecessaryinthecourseofXXXbusiness.Itmustbesubmittedasperactualexpenses.Claimsarecontrolledandapprovedbymanagers.3.74電話/手機(jī)費(fèi)-因工作產(chǎn)生的合理電話/手機(jī)費(fèi)可以進(jìn)行實(shí)報(bào)實(shí)銷,報(bào)銷以經(jīng)理批復(fù)為準(zhǔn)。Telephone/mobilephoneexpense-reasonabletelephone/mobilephoneexpensescanbereimbursed,onlyiftheyaredeemedordinaryandnecessaryinthecourseofXXXbusiness.Itmustbesubmittedasperactualexpenses.Claimsarecontrolledandapprovedbymanagers.3.75業(yè)務(wù)招待費(fèi)和客戶禮品-請(qǐng)參照‘XXXGifts&EntertainmentPolicy’,‘XXXAnti-Corruption&BriberyPolicy’,‘XXXCustomerFacingThirdPartiesPolicy’,’ConflictsofInterestPolicy’and‘CodeofConduct’相關(guān)規(guī)定.Entertainment&Gift–Pleasereferto‘XXXGifts&EntertainmentPolicy’,‘XXXAnti-Corruption&BriberyPolicy’,‘XXXCustomerFacingThirdPartiesPolicy’,’,‘ConflictsofInterestPolicy’&CodeofConduct’fordetailedpolices&guidelines.3.8其他相關(guān)規(guī)定(Otherpolices)3.81員工集體餐費(fèi)報(bào)銷時(shí),需要列出每名員工的名字和成本中心。Groupmeals–Writedownnamesandcostcenter/sofallpeopleinvolved.3.82匯率--員工報(bào)銷有多種貨幣產(chǎn)生時(shí),請(qǐng)使用適用匯率統(tǒng)一換算成人民幣進(jìn)行報(bào)銷,適用匯率憑證可以是以下幾種,外幣兌換處出具的兌換單據(jù)/小票信用卡對(duì)賬單原件/上提供的匯率**如果員工不提供相應(yīng)匯率憑證,財(cái)務(wù)部門會(huì)視同員工默認(rèn)OANDA的匯率直接進(jìn)行換算。Exchangerateusedforforeigncurrencytransactions--formulticurrencyexpenseclaims,pleaseuseapprovedexchangeratetoconvertittoCNY,supportwithvaliddocuments.Anyofthefollowingwillsufficeforthepurpose:

ForeignexchangetransactionreceiptsissuedbymoneychangersIfcreditcardisusedtopayforatransaction,submitoriginalcreditcardstatementwhereFXrateisreflected.OANDA*rateasoftransactiondate.

Theseratesareaccessiblethroughinternet.*ifsupportingdocumentisnotprovided,FinancewillusetheOANDArateasthedefaultexchangerate.簡(jiǎn)單六項(xiàng)-檢查你的報(bào)銷單在提交報(bào)銷前,請(qǐng)確認(rèn)以下的文件是否已經(jīng)齊全,防止因?yàn)檫z漏而造成報(bào)銷的延遲統(tǒng)一格式報(bào)銷單報(bào)銷單據(jù)報(bào)銷批復(fù)兌換匯率憑證,如果適用EVP差旅費(fèi)報(bào)銷批復(fù)單,如果適用CSR和PO批復(fù)單,如果適用Six-WaystoCheck:Tosummarizetheabove,beforeyousubmityourExpenseClaimFormtoFinance,pleasecompareallofthefollowingdocumentstofacilitatethereviewprocess,minimizequestionsandensurepaymentontime:ExpenseClaimFormSupportingreceipts/fapiaosApprovalfromyourmanagerExchangerateusedforforeigncurrencytransactions(seeitem7)EVPTravelApprovalForm(TAF),whereapplicableContract&SpendRequest(CSR)Form&PurchaseOrder(PO)approvals,whereapplicable附件Appendixes附件1Appendix1–報(bào)銷單Expenseclaimform-Departmental附件2Appendix2--差旅費(fèi)表報(bào)銷單TravelAuthorizationForm(TAF)附件3Appendix3-采購(gòu)合同申請(qǐng)表Contract&SpendRequest(CSR）附件4Appendix4-采購(gòu)合同申請(qǐng)備忘錄MemoofCSRLinkstoXXXPolicyXXXGlobalTravel&EntertainmentPolicy<http://home.insideXXX.com/finance/GlobalProcurement/GlobalTravel/Documents/XXX%20global%20travel%20policy%2005-05-11.doc>XXXAnti-Corruption&BriberyPolicy’<http://home.insideXXX.com/CoSec/LegalCommercial/PoliciesProcedures/LegalPolicies/Documents/XXX%20Anti%20Bribery%20Policy%20June%202011.docx>setsoutthetypesofbehaviorwhichemployeesareprohibitedfromengaginginandgivesguidanceonreportingofsuspiciousactivities.XXXGifts&EntertainmentPolicy<http://home.insideXXX.com/CoSec/LegalCommercial/PoliciesProcedures/LegalPolicies/Documents/XXX%20Gifts%20and%20Entertainment%20Policy%20June%202011.docx>setsoutnewguidelinesonthetypesofgiftsandentertainmentemployeesarepermittedtogiveandreceiveandonavoidingcircumstanceswheregiftsandentertainmentcouldleadtoaconflictofinterest.XXXCustomerFacingThirdPartiesPolicy<http://home.insideXXX.com/CoSec/LegalCommercial/PoliciesProcedures/LegalPolicies/Documents/XXX%20Customer%20Facing%20Third%20Parties%20Policy%20June%202011.docx>setsoutthenewXXXproceduresfortheappointmentofthirdpartiesincustomerfacingroles.ConflictsofInterestPolicy<http://home.insideXXX.com/CoSec/LegalCommercial/PoliciesProcedures/LegalPolicies/Documents/XXX%20Conflicts%20of%20Interest%20Policy%20June%202011.doc>sets