Chapter7

SourceorBusinessDocuments在此輸入您的封面副標題TopicsCovered7.1StepsforFinancialStatementsPreparation7.2SourceDocuments 7.3QuickSummaryofThisChapter7.1StepsforFinancialStatementsPreparationStep1:Obtainsourceorbusinessdocuments.Step2:Recordtransactionsintobooksofprimeentry.Step3:Posttransactionsfrombooksofprimeentrytodifferentledgeraccounts.Step4:Preparetrialbalance.Step5:Performyear-endadjustmentssuchasdepreciationfornon-currentassets,impairmentofassets,receivablesbaddebtadjustmentandcorrectionofaccountingerrors.Step6:PrepareFinancialStatementsincludingthestatementofprofitorloss,thestatementoffinancialposition,thestatementofcashflowandthestatementofchangesinequity.7.2SourceDocuments7.2.1PriceQuotationThepricequotationdocumentisimportant,becausethisisthepriceatwhichthebusinessisnowcontractedtosellthegoodsorrendertheservices.ExampleofPriceQuotationDocument:SunnyPlasticsSuppliers133NewSunRoadLondonSE28QTTel:02076557889–Fax:02076557887QuotationTo:HugoLimitedMountjoyStreetLondonW137RSDate:1/6/20X8Thankyouforyourtelephoneenquiryon2January.Wearepleasedtoquotethefollowingprice:ItemA;CodeNH3321;$10perunit,excludingVATSalesManagerThebusinessquotingpriceThebusinessquotingpriceThebusinessquotingprice7.2.2PurchaseOrderItisimportanttocheckthefollowingdetailscarefullytodeterminewhetherprice,deliverytermsanddiscountsofferedareacceptable.Exampleofpurchaseorderdocument:PurchaseOrderHugoLimitedMountjoyStreetLondonW137RS

Tel:02072457665FAX:02072457663Date:1/7/20X8(orderdate)Purchaseorderno:PO17662(Sequentialordernumber)VATRegno:413267703(VATregistrationnumberofbusiness)

ProductRefQuantityPriceperunit(exVAT)$Total(exVAT)$ItemANH33212010200

Signed:PurchasingManagerProductRefQuantityPriceperunit(exVAT)$Total(exVAT)$ItemANH33212010200Signed:PurchasingManager7.2.3SalesOrderConfirmationInlargeorganisations,asalesordercouldbeconfirmedbyanappropriatepersonwhoisdifferentfromtheonepreparingthepricequotationanddifferentfromtheonewhoperformscustomercreditchecks.Asalesorderdocumentisinplacetoconfirmthequantity/typeofgoodsorservicesanddate/price/locationofthesale.Exampleofsalesorderdocument:SunnyPlasticsSuppliers133NewSunRoadLondonSE28QTTel:02076557889–Fax:02076557887

CodeQuantityDescriptionUnitPrice(excl.VAT)DiscountNH332110ItemA$20NILSalesOrderTo:HugoLimitedMountjoyStreetLondonW137RSDate:1/9/20X8

Delivery:MountjoyStreetLondonW137RSDeliverydate:1/12/20X8Salesordernumber:311556Weconfirmthefollowingordertobedeliveredasabove.Pleasenoteourcredittermsarestrictly30daysnet.CodeQuantityDescriptionUnitPrice(excl.VAT)DiscountNH332110ItemA$20NILCodeQuantityDescriptionUnitPrice(excl.VAT)DiscountNH332110ItemA$20NILAuthorised:DavidJonesDate:1/9/20X87.2.4DeliveryNote/GoodsDispatchNoteAdeliverynotenormallyincludesTHREEparts:SupplierDeliveryCompanyCustomerPart1Part2Part1Part1:Thedeliverynoteneedstobesignedbythecustomerandreturnedtothesellerasevidencethecustomerhasreceivedtheirgoodsingoodcondition.Part2:Thedeliverycompanyordeliverydepartmentinthebusinessneedstokeeppart2ofthisdeliverynoteasevidencetheyhavedeliveredthegoodsandthatthecustomerhasreceivedthem.Part3:Thisiskeptbythecustomertomatchupwiththeirpurchaseorderandsalesinvoice.Exampleofdeliverynote:SunnyPlasticsSuppliers133NewSunRoadLondonSE28QTTel:02076557889–Fax:02076557887

DeliveryNoteTo:HugoLimitedMountjoyStreetLondonW137RSDelivery: MountjoyStreetLondonW137RSDeliverydate:1/12/20X8Deliverynotenumber:DN003237Salesordernumber:311556Weconfirmthefollowingordertobedeliveredasabove.CodeQuantityDescriptionNH332110ItemA7.2.5InvoiceOncegoodshavebeendeliveredunderacreditsalesterm,thesellermustprepareandsendoutthesalesinvoice.Inamanualsystem,salesinvoicesmustbepreparedfromthedetailsshownonthedeliverynote.Inacomputerisedsystem,thesalesinvoicecanbedirectlygeneratedfromthesystemandmatchedwithdetailsinthedeliverynote.Salesinvoicesshouldhavepre-printedsequentialnumbersandshouldbeusedinorder.Spoiledsalesinvoicesshouldbecancelledandkept.ThereareFOURpartsforaninvoice:Part1:CopytoacustomerasarequestforpaymentPart2:CopytoaccountsdepartmenttomatchtofinalpaymentPart3:Copytothewarehousetogenerateadespatchofgoods,asevidencedbythegoodsdespatchednotePart4:CopymatchedtosalesorderandkeptinthesalesdepartmentasarecordofsalesSampleinvoice:SunnyPlasticsSuppliers133NewSunRoadLondonSE28QTTel:02076557889–Fax:02076557887Invoiceno:330889Taxpoint:1/12/20X8VATregno:618220366Deliverynote:DN003237Customeraccountno:KJ778883InvoiceTo:HugoLimitedMountjoyStreetLondonW137RSDelivery: MountjoyStreetLondonW137RSDeliverydate:1/12/20X8Salesordernumber:311556Weconfirmthefollowingordertobedeliveredasabove.CodeQuantityDescriptionUnitPrice(excl.VAT)DiscountTotalNH332110ItemA$20NIL$200

VAT@20%$40

Total$2407.2.6CreditNoteThisisthereversalofapreviousinvoiceorpartoftheinvoicevalue.Totheseller,thisiscalledthecreditnote,andtothebuyer,itiscalledadebitnote.Thefollowingsituationsindicatewhencreditnotescouldbeused:1.Whenacustomerhasreturneddamagedgoods,orwhenacustomerhasreturnedperfectgoodsbyagreementwiththeseller.2.Toissuearefundtoacustomer.Exampleofacreditnoteandreturnsinwardsnote:SunnyPlasticsSuppliers133NewSunRoadLondonSE28QTTel:02076557889–Fax:02076557887Creditnoteno:CN3321Invoiceno:330889Taxpoint:1/15/20X8(dateofthecreditnote)VATregno:618220366Returninwardsnote:01547Customeraccountno:KJ778883

CreditNoteTo:HugoLimitedMountjoyStreetLondonW137RS

Delivery: MountjoyStreetLondonW137RSDeliverydate:1/15/20X8Salesordernumber:311556Weconfirmthefollowingordertobedeliveredasabove.CodeQuantityDescriptionUnitPrice(excl.VAT)DiscountTotalNH332110ItemA$20NIL$40

VAT@20%$8

Total$48SunnyPlasticsSuppliers133NewSunRoadLondonSE28QTTel:02076557889–Fax:02076557887Creditnoteno:CN3321Invoiceno:330889Returninwardsnote:01547Customeraccountno:KJ778883ReturnsInwardsNoteTo:HugoLimitedMountjoyStreetLondonW137RS

Delivery:MountjoyStreetLondonW137RSDeliverydate:1/15/20X8Salesordernumber:311556Weconfirmthefollowingordertobedeliveredasabove.CodeQuantityDescriptionNH33212ItemA7.2.7ChequesandRemittanceAdviceAchequeisapapersignedbyadrawer,requiringabanktopayacertainsumofmoneytoanamedpersonondemand.Exampleofacheque:HSBCBank

2/320X819CoventryRoad

B142TU

PayJuliaLee

TwoHundredPoundsOnly

$200

Drawer:JohnSmith20045019-15-602071288“Remittanceadvice”istobereturnedbythecustomerwhenpayinganinvoice,renderingiteasytoidentifywhatthepaymentisfor.Whenacustomerpaysbychequeforacreditsale,theywillalsosendaremittanceadvicetodetailtheinvoicestheyarepaying.Ifthebusinessreceivesthechequeandaccompanyingremittanceadvice,theamountshownonthechequeshouldagreewiththeamountontheremittanceadviceandinvoices.ExampleofRemittanceAdvice:DateReferenceAmountDiscountTotal17/1/20X8ItemA$192-$192DateReferenceAmountDiscountTotal17/1/20X8ItemA$192-$192To:133NewSunRoadLondonSE28QTTel:02072457665FA