OnboardingProcedureforNewEmployees

Introduction

Pre-onboardingPreparation

HRDepartmentDuties

Atthesametime,HRprepareslegalandadministrativedocuments(likelaborcontract,onboardingregistrationform,non-disclosureagreement)andcoordinateswiththeITteamtogetworkequipment(suchaslaptop,emailaccount,systemaccesspermissions)readyinadvance.

HiringDepartmentTasks

Thehiringdepartmentassignsa“buddy”(acolleaguewhowillassistwithday-to-dayquestions)anddesignatesamentor(forlong-termcareerguidance)forthenewhire.Theyalsopreparetheworkstation(includingdesk,chair,officesupplies)andoutlinethedepartment-specifictrainingcontent(suchasteamstructure,projectworkflows,keystakeholders).

NewEmployee’sPreparations

On-the-first-dayProcedures

HRCheck-in

Whenarriving,newemployeescheckinattheHRdepartment.HRverifiesthesubmitteddocuments,guidesthemtosignthelaborcontractandothermandatoryagreements,andissuesastaffIDcard,employeehandbook,andaccesscards(forofficeentry,cafeteria,etc.).

Introductiontoorganizationalstructure,corevalues,andlong-termgoals.

ExplanationofHRpolicies(suchasattendance,leave,benefits,performanceevaluation).

Trainingonworkplacesafety(suchasemergencyexits,datasecurityprotocols).

DepartmentalIntegration

Takesthemthroughdailyworkflows,prioritytasks,andkeycontacts.

Ensurestheworkstationisfullyoperational(suchassoftwareinstallation,printeraccess).

Providesdepartment-specificresources(suchasprojectbriefs,internalmanuals).

FinalDocumentation&SystemAccess

Post-onboardingFollow-up

ProbationPeriodSupport

HRhascheck-insatkeymilestones(1week,1month,3months)toassesshowthenewemployeeisadapting,addressconcerns,andprovidefeedbackchannels.Thehiringdepartmentsetsclearprobationarygoals(suchasskilldevelopment,projectcontributions)andgivesregularperformancefeedback.

Feedback&ProcessImprovement

Newemployeesareencouragedtosharetheironboardingexperience(forexample,viasurveysorone-on-onemeetings)toidentifyproblems.HRanddepartmentleadersanalyzethefeedbacktoimprovetheonboardingprocessforfuturehires.

ConfirmationofFormalEmployment

Aboutoneweekbeforetheprobationperiodends,HRstartstheconfirmationprocess.Thehiringdepartmentsubmitsaperformanceevaluation,andHRreviewsittofinalizethetransitiontoformalemployment(suchascontractrenewal,salaryadjustments,benefitupgrades).

Notes

Allsubmitteddocumentsmustbeauthentic.Ifpersonalinformation(suchascontactdetai