1、Technical Writing and Business Communication,Session 5- Making PowerPoint Slides,Tips to be Covered,Outlines Slide Structure Fonts Color Background Graphs Spelling and Grammar Conclusions Questions,Outline,Make your 1st or 2nd slide an outline of your presentation Follow the order of your outline fo

2、r the rest of the presentation Use the titles of each slide as main points,Slide Structure Good,Write in point form, not complete sentences Use these to speak from, not read ! Include 4-5 points at most per slide Avoid wordiness: use key words and phrases only,Slide Structure - Bad,This page contain

3、s too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your a

4、udience will spend too much time trying to read this paragraph instead of listening to you.,Revised slide,A bad slide: contains too many words is not written in point form looks more complicated takes too much time to read,Slide Structure Good,Show one point at a time: Will help audience concentrate

5、 on what you are saying Will prevent audience from reading ahead Will help you keep your presentation focused,Slide Structure Good,Use parallel structure with consistency - all headings - all points - numbers & bulletins,Slide Structure - Bad,Do not use distracting animation Do not go overboard with

6、 the animation Be consistent with the animation that you use,Fonts - Good,Use at least an 18-point font Use different size fonts for main points and secondary points this font is 24-point, the main point font is 28-point, and the title font is 36-point Use a standard font like Times New Roman or Ari

7、al,Fonts - Bad,If you use a small font, your audience wont be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Dont use a complicated font,Color - Good,Use a color of font that contrasts sharply with the background Ex: blue font on white background Use color

8、 to reinforce the logic of your structure Ex: light blue title and dark blue text Use color to emphasize a point But only use this occasionally,Color - Bad,Using a font colour that does not contrast with the background colour is hard to read Using colour for decoration is distracting and annoying. U

9、sing a different colour for each point is unnecessary Using a different colour for secondary points is also unnecessary Trying to be creative can also be bad,Background - Good,Use backgrounds such as this one that are attractive but simple Use backgrounds which are light Use the same background cons

10、istently throughout your presentation,Background,Light Consistent,Background Bad,Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use,Graphs - Bad,Graphs - Good,Use graphs rather than just charts and words Data in graphs is easier to

11、comprehend & retain than is raw data Trends are easier to visualize in graph form Always title your graphs,Graphs - Good,Graphs Bad (Whats wrong with this graph?),Graphs - Bad,Minor gridlines are unnecessary Font is too small Colors are illogical Title is missing Shading is distracting,Spelling and

12、Grammar,Proof your slides for: spelling mistakes the use of of repeated words grammatical errors you might have make If English is not your first language, please have someone else check your presentation!,Conclusion,Use an effective and strong closing Your audience is likely to remember your last w

13、ords Use a conclusion slide to: Summarize the main points of your presentation Suggest future avenues of research,Questions?,End your presentation with a simple question slide to: Invite your audience to ask questions Provide a visual aid during question period Avoid ending a presentation abruptly,Assignment 1,Team presentation Presentations for 2 groups/class Set 1 This begins our team presentation series Each team has 2 members Each team will do one prese