WORLD-WIDEPROJECTMANAGEMENTMETHODOLOGYFocusPM

ApplyingFocusPMforNon-ProjectManagers

Today'sTopics

ProjectManagementInitiativeHistoryofDevelopmentContentandStrategyRequiredinputstoFocusPMKeyBusinessPointsMethodologyOverviewBenefitsofFocusPMWhychooseHP?"FocusPM:Itwillchangethewaywedobusiness."JimSherriffCurrentState

Thesizeandcomplexityofsolutionprojectshavebeenconsistently

growing

DifferentresultwhiledeliveredbydifferentPM(evenexcellent)ProjectManagersusemethodologiesinconsistently

Bestpracticesarenotcaptured,shared,orreusedTheProjectManager'srole,responsibilityandauthorityarenot

clearlydefined

Clientdissatisfactionandlowprofitabilityareissuesinmany

projectsFutureState

Projectsareamajorcontributortoourprofitability

ClientsperceiveourProjectManagementasoneofHP's

competitiveadvantages

TheProjectManagerisperceivedasahighlydesiredjobwithin

HPwithclearauthorityandresponsibilitytomakeprojectsa

success

Usingasingleglobalmethodologyandtoolscontributeto

successfulprojects

Knowledgecaptureandreusegreatlyincreasetheeffectiveness

ofourProjectManagers

ProjectManagementInitiative

Objective2:

Clearlydefineroleandauthorityaswellasmeasures,rewards,andscopingofProjectManagersObjective3:

RapidlyenhanceourProjectManagementcapabilitythroughdevelopmentandhiringObjective1:

EnabletheimplementationofaconsistentProjectManagement

methodologyworld-wideRoleofProjectManager

Responsibleforprofitability

(scope/terms&conditions/

cost/schedule)ofprojectKeyroleinsellingprocess--qualifyingprojectand

recommendingGO/NOGOAssessesandmanagesriskduringsellinganddeliveryprocess

Managesprojectteamduringtheproject

ManagesrelationshipbetweenclientsandHP/

partners/subcontractors

MajorrelationshipwithCBM,CBL&PrincipalConsultantinpre-sales

DrivesthesuccessoftheprojectPM'sareEmpoweredto:

Havesoleaccountabilityforprofitabilityofprojects

Haveamajorresponsibilityinthesellingprocess

Haveauthoritytobetheonlymanagerofprojectdelivery

Haveauthoritytobethemajorinterfacetoclientduringthe project

DoesNOTmeanthatProjectManageristhemostimportant personforprojectsuccess--entireHPTeamisimportantfor projectsuccess

WORLD-WIDEPROJECTMANAGEMENTMETHODOLOGYFocusPM

HistoryofDevelopment

ProjectManagersaskedforamoreprofessionalmethodologyforplanningandimplementingprojects

Basedonprevious

principle(CPLC)&HPbestpracticesNovember1996initialstrategy,January1998FinalReviewWWReviewTeam

ComparedtoPreviousMethodology

IsconsistentwiththeProjectManagementInstitute's(PMI&

Prince2standards)

IncorporatesHPbestpractices

Providesrigoranddetailintheplanningphases

Includesarobusttoolkitintheplanningandimplementationphases

MeetstheneedofProjectManagerstomanageincreasinglylargerandmorecomplexprojects

BenefitsofFocusPM

ImprovedHPbottomlinebycuttinglossesonprojects

Ensuresconsistentworld-wideapproachtoclientprojects(will

beusedbyHPC,ISBU,andOSD)

DevelopedunderleadershipofglobalHPC/ISBUSteering CommitteeIncorporatesWWHPC/ISBUbestpracticesandindustrystandard

ProjectManagementmethodsandterminology(PMIandPrince2)

Canbeusedforanytypeofproject(Scaleable)Providesafullsetofforms,toolsandtemplatesIncludesarigorousprocessforassessing/managingriskComponentsofFocusPM

Guide,ManualandallToolsontheWebContinuousImprovementaccessedthroughtheWebWebbasedKnowledgeSharing(ProjectSnapshotsandBest Practices)DocumentationManagementSystem(underinvestigation)

Documentation

MethodologyGuide(Phases/Activities/Tasks)ReferenceManual(ProcessesandTechniques)Toolkit(Forms,TemplatesandExamples)QuickReferenceCard(QuickOverview)

ElectronicTools

TrainingandCommunication

'ApplyingFocusPM'forProjectManagers-2days'ApplyingFocusPM'forNon-ProjectManagers-1/2dayInternalPresentationsforHPCandSalesExternalslidesetSalesslidesetWebbasedtraining-Qtr3(VirtualUniversity)

KeyStrategies

Consistentqualitycriteriaandmeasures

Knowledgesharingandre-use(ProjectSnapshots)

Sequenceofactivitiesandtasks(BidPlan,Design,Plan,Propose,Negotiate)

PMprocessmeasurementsbyphase,i.e.,QualityReviews

Qualityreviews-processandcontent(localprocess)

PMMethodologyforProjectManagers

Scaleable:Useonallprojects

ReviewCriteriaforeachTool/Output

QualityreviewsineachFocusPMPhaseandActivityQualityinFocusPM

FocusPM:ScaleableforAllProjectsVerylarge,complexprojectSmallprojectMedium-sizedprojectHow?

MethodologyStructureofFocusPMPhaseActivityTaskProcessOutput*(Tools)Input*Don'tconfuse"Output" withClientDeliverables

FocusPMMethodologyOverview2.1PrepareTechnicalSolution2.2DevelopProjectScopeStatementandWBS2.3DevelopProjectSchedule2.4EstablishProjectResourceRequirements2.5DevelopProjectRiskManagementPlan2.6DevelopAdditionalPreliminaryProjectPlans2.7DevelopProjectBudget2.8ResolveInconsistenciesinProjectPlan2.9PerformProjectPlanQualityReview2.10PrepareandPresentClientProposal2.11PerformPlanningandProposalQualityReview

Activities3.1ReachAgreementonProposal3.2ProduceFinalProposalandProjectBaseline3.3CompleteContract3.4PerformSelectionQualityReview

Activities4.1StartUpProject4.2ConductProjectControlProjectPlanExecutionScheduleTrackingandControlFinancialTrackingandControlHumanResourcesMgt.CommunicationsMgt.QualityControlRiskManagementChangeControlConfigurationMgt.ContractandProcurementMgt.4.3ImplementSolutionManagetotheProjectPlanProjectTeamsClientExpectationsProjectDeliverablesPerformClientAcceptanceTransfertoWarrantyandSupport4.4CloseProjectImplementation4.5PerformImplementationQualityReviewActivities5.1FulfilWarrantyCommitments5.2PerformWarrantyQualityReviewActivities6.1InitiatePost-WarrantySupportServices6.2PerformSupportQualityReviewActivities1.1AppointProjectManager1.2EstimateBidEffortofEngagement1.3PerformQualityReviewofEngagement1.4RequestAuthorisationtoBidActivitiesPHASE1.0INITIATION2.0PLANNINGANDPROPOSAL3.0SELECTION4.0IMPLEMENTATION5.0WARRANTY6.0SUPPORT

RequiredInputs(FromPrincipalConsultants,SolutionConsultants)

ImprovedWinRatioandRepeatableBusinessFocusPMMethodologyLocalAuthorisationFormOpportunityInvestigation(AO,SBC,etc.)RequestforProposal (RFP)InvitationtoQuote(ITQ)SignedRiskOpportunity andAnalysisModel(ROAM)

"ITWILLCHANGETHEWAYWEDOBUSINESS"-JimSherriff

FollowingFocusPMismandatoryforPM'sTheProjectPlancontentisusedintheproposalPlanningcomponents(DesignandProjectPlan)canbedeliverable

templatesinaconsultingprojectHP'sservicemethodologies(fromFOI's)areincludedinthe developmentoftheWBSTheProjectPlanisthebasisforthecontractandbecomesthe 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