1、Practical English Writing For Business Course,Unit 5 : Section A,Notes(便條） 指導(dǎo)：董曉波 制作：孫 博,General Introduction,Useful Expressions,Sample Reading,Writing Practice,What are notes?,How is a note laid out?,The Procedures to Write a Note,What are notes?,便條（Notes）是書信的一種形式，它內(nèi)容簡(jiǎn)短，格式簡(jiǎn)單。由于便條常常是臨時(shí)的通知、留言，或是詢問(wèn)、要求

2、等，涉及的又是將要發(fā)生的事情，因此大都是言簡(jiǎn)意賅，一兩句話就可以結(jié)束。當(dāng)我們有事要告訴別人卻在某一情形下無(wú)法與之會(huì)面時(shí)，我們就可以留個(gè)便條。,便條多用于朋友、同事等熟悉的人之間，往往是委托別人辦理某事或是某人在某場(chǎng)合下的直接留言。它一般書寫在紙條上，書寫形式?jīng)]有書信那么嚴(yán)格，通常不用寫開(kāi)頭語(yǔ)、寫信人地址、收信人地址、結(jié)尾語(yǔ)等項(xiàng)目。但如果要求對(duì)方回復(fù)，而對(duì)方又不知你的地址，就有必要留下地址了。比較口語(yǔ)化，通俗易,懂。比如“要讓某人知道某事”可以用“When you receive this note, please”開(kāi)始整個(gè)留言而不必用“This is to announce”。前者較為隨意，而

3、后者是比較正式的說(shuō)法。 常用的便條有“假條”和“留言條”兩種。,Back,上一頁(yè),下一頁(yè),便條的格式一般較為簡(jiǎn)單，通常分為便條日期（date）、稱呼（salutation）、正文（body）、署名（signature）等項(xiàng)。 日期部分位于便條右上角?？梢詫⒛辍⒃?、日完整寫上，也可以只寫星期幾或星期幾上午、下午，或者寫幾日、幾點(diǎn)鐘也行。,一般來(lái)說(shuō),日期為幾月幾日的比較普遍。因便條的內(nèi)容大多是最近要發(fā)生的事，所以年份可以省去不寫。稱呼部分位于正文的左上角，緊接正文。由于便條多用于熟悉的人之間，稱呼用語(yǔ)可以不必很正式，如：Mary，Wang，Comrade Wang ，Young Wang，Mr.C

4、lark，Dear Frank，Miss. Hobart，Dr. Zhang，Professor Albert.,正文要求簡(jiǎn)短精要，用詞通俗易懂，將內(nèi)容講清楚即可，以便讓對(duì)方一眼就能明了。 署名部分位于正文的右下角，一般寫上留言人的姓名。如果是熟人之間的留言，也可以只寫上姓，或只寫名字，如Harper，Bill，Tom，Alice，Anna等。,Back,上一頁(yè),Back,to clarify your purpose and audience,to fill in the heading part,to compose the body part,to write the ending,to

5、 proofread the note,It is important to make clear the purpose and the audience. For note writing, it means you should first confirm why it has to be written and to whom it is going to be sent so that you can organize the structure most properly.,下一頁(yè),與其他任何寫作一樣，寫便條之前要弄清楚為什么寫及寫給誰(shuí)的。不同的寫作目的和寫作對(duì)象決定著便條的寫作語(yǔ)

6、氣及措辭。,Back,When writing this part, please make sure that the date is on the right above the note and the salutation is on the left above the body part. It is usual to write the day or the time. Its not necessary to add the year if the note concerns what is going to happen. The salutation is not nece

7、ssarily written in its formal way.,下一頁(yè),上一頁(yè),填寫開(kāi)頭部分時(shí)最需注意的是日期和稱呼的位置。日期位于整個(gè)便條的右上角而稱呼位于正文的左上角。日期可以是幾月幾日或是星期幾?？紤]到便條的內(nèi)容涉及將發(fā)生的事，年份可以省去不寫。而稱呼也不必采用正式的方式。,Back,Whether a note is successfully written or not depends mostly on how its body part is laid out. When writing this part, please make sure that the body p

8、art is brief but to the point. It must tell the reader,to compose the body part （構(gòu)建正文部分）,下一頁(yè),上一頁(yè),clearly what the note is about in as few words as possible. When composing the body part, you should begin by identifying the key messages that you think your audience should get. And then display them l

9、ogically.,In a word, the body part is the message of a note. That is to say, it provides all necessary information for the subject in a note. 在寫便條正文前，首先要要理清關(guān)鍵信息。其次，按邏輯順序?qū)⑦@些信息進(jìn)行陳述。注意一定要言簡(jiǎn)意賅，寥寥數(shù)語(yǔ)將主要內(nèi)容交代清楚即可。,Back,The ending part of a note is the signature. It is usual to write down your full name, but

10、 if it is to a person you know well, your surname or family name can also do.,下一頁(yè),上一頁(yè),與書信一樣，便條的結(jié)尾也需要署名。通常要求寫下全名，尤其是在請(qǐng)假條中。但如果是一般的留言條，而且是遞交給熟悉的人只需寫清姓名就可以了。,As soon as you have worked it out, dont send it immediately. Instead, youd better proofread it by asking yourself the following questions: 1. Have

11、 I employed the correct structure?,上一頁(yè),2. Has the note included all the information I intend to convey? 3.Are all details presented logically? 4.Is the language clear and appropriate? 5.Are there any spelling or grammar mistakes?,Back,In this part you will read several sample notes which are written

12、 for different purposes.,Study them carefully and go over what youve learned in the previous parts in your mind when reading them.,2. Notes Left (留言條） Sample1 Sample2 Sample3,Request for leave ( 假條） Sample1 Sample2 Sample3 Sample4,Sample 1,下一頁(yè),上一頁(yè),enclose（Encl）: 附上; certificate: 證明,上一頁(yè),Back,Sample 2

13、 下面這則是由他人代寫的病假條。公司職員彼特因牙痛不能去上班。他的同事替他寫了一份假條交給本部門經(jīng)理代為請(qǐng)假。,下一頁(yè),上一頁(yè),上一頁(yè),下一頁(yè), absence: 缺席； resume: 重新開(kāi)始，繼續(xù),上一頁(yè),Back,Sample 3 下面是一則事假條。黃明的爺爺病重，家里來(lái)電讓他趕緊回去探望，因此黃明給系辦公室的陳輔導(dǎo)員遞交了一份事假條，要求請(qǐng)假一周。,下一頁(yè),上一頁(yè),上一頁(yè),下一頁(yè),上一頁(yè),下一頁(yè), seriously: 嚴(yán)重 application:申請(qǐng) obliged: 感激不盡,Back,Sample 4 這是一則續(xù)假條。伍德因患重感冒未好，還需臥床休息三天，為此他向經(jīng)理續(xù)請(qǐng)三天

14、的假。,下一頁(yè),上一頁(yè),上一頁(yè),下一頁(yè), extension: 延長(zhǎng)，延期,Back,Sample 1 下面一則便條是轉(zhuǎn)告電話留言（Message to One Who Is Wanted on the Phone）。 肯尼迪先生打來(lái)電話說(shuō)因晚上有事不能出席晚會(huì)，秘書小王將 此事轉(zhuǎn)告給張經(jīng)理。,下一頁(yè),上一頁(yè), attend: 出席 urgent: 緊急的,Back,Sample 2 下面一則便條是通知比賽延期的留言（Postponing a Match）。,沈梅告訴王海由于天氣原因，原定于周二舉行的職工籃球賽將推遲到周三舉行。,下一頁(yè),上一頁(yè), staff: 職工 put off: 延遲 n

15、otify: 通知,Back,Sample 3 下面一則便條是有關(guān)邀請(qǐng)朋友來(lái)訪的（Asking a Friend to Call On）。,文倩和艾嘉的老同學(xué)周妍遠(yuǎn)道而來(lái)，文倩邀艾嘉來(lái)看她。,下一頁(yè),上一頁(yè),上一頁(yè),下一頁(yè),Back,As mentioned above, note writing can cover a wide range of subject matters, however, there are some structures which can always be used in composing notes.,下一頁(yè),I am very sorry that 很抱

16、歉 I enclosed a certificate from my doctor and ask you for sick leave of. 附上醫(yī)生證明一份，向您請(qǐng)假 Encl: doctors certificate for sick leave 附：醫(yī)生的病假證明,下一頁(yè),上一頁(yè),上一頁(yè),下一頁(yè),I have just received a telegram from my home saying that 我剛收到家中發(fā)來(lái)的電報(bào)，電報(bào)中說(shuō) I beg to apply for 我請(qǐng)求 I should be very obliged if you 如您我將不勝感激,上一頁(yè),下一頁(yè),

17、The doctor came to see me this morning and suggested a rest of 醫(yī)生今早來(lái)看了我，建議我再休息 Please give an extension of leave for 請(qǐng)?jiān)试S我再休息 You happened to be out when 當(dāng)時(shí)，您碰巧外出,上一頁(yè),下一頁(yè),Give me a call before coming. 來(lái)之前給我來(lái)個(gè)電話。 favor with a visit 請(qǐng)來(lái)一聚 be requested to contact 要求您與聯(lián)系 feel so regretful that 對(duì)感到非常遺憾,上一頁(yè)

18、,下一頁(yè),couldnt attend the evening party tonight because of something urgent 因?yàn)橐恍┘笔拢荒軈⒓咏裢淼耐頃?huì) should be postponed because of / be put off to because 由于，被延遲了,下一頁(yè),上一頁(yè),It would be great if you could 如你就太好了 It is a pity that 真遺憾 thank you very much for your hospitality and the trouble you have taken on my

19、behalf. 對(duì)您的熱情招待我表示萬(wàn)分感謝，讓您為我費(fèi)心了。,上一頁(yè),下一頁(yè),accept this painting as a small token of my congratulation for 請(qǐng)收下這幅油畫，這是我祝賀的一點(diǎn)表示。 very sorry to say 很抱歉 I feel regretful at 我對(duì)感到很遺憾,上一頁(yè),下一頁(yè),thank you for your entertainment 感謝您的招待 It is necessary for me to express my gratitude to 我一定要向表示我的謝意 I wonder if 我想 Pl

20、ease notify 請(qǐng)通知,上一頁(yè),下一頁(yè),I shall be most grateful if you/I shall be greatly obliged if 如您我將不勝感激 You are welcome to use it for any length of time. 歡迎你隨時(shí)借用。,上一頁(yè),下一頁(yè),Sorry to bring inconvenience to you. 很抱歉給您帶來(lái)不便。 come over and have a talk 請(qǐng)來(lái)此一敘 Please reserve for me a seat in the plane 請(qǐng)?zhí)嫖伊粢粋€(gè)飛機(jī)座位,上一頁(yè),P

21、lease excuse Peters absence from work today. 請(qǐng)?jiān)彵说媒裉斓娜毕?I am glad to meet your request of 我很樂(lè)意借給你,1. Read the following notes and judge the subject of each one. 2. Look at the note below and decide how it can be improved; Rewrite it in your own words. 3. Draft notes according to the hints given.,下一

22、頁(yè),1）SUBJECT Thank you very much for the loan of your note-book computer. It is most useful for my completion of my thesis because it saved me a lot of time and trouble as well.,上一頁(yè),下一頁(yè),2）SUBJECT I am still lying in bed with the bad headache, unable to go to school. The doctor was called in this afte

23、rnoon. He advised me to stay in bed for another two days. Please give me an extension of leave. Encl: Doctors Certificate of Advice,上一頁(yè),下一頁(yè),3）SUBJECT Shall we go to see the Minority Report Sunday night? Ring me when you are back so that I can arrange it ahead of time.,上一頁(yè),下一頁(yè),4）SUBJECT Please accept this book as a small gift of my congratulation for your birthday. I hope you will enjoy having the gift.,IV. Writing Practice:1,5)SUBJECT_ I have finished my research and report work. Please accept my sincere thanks for your help and support during