TipsandTechniques

ForGreatPresentationsentertainingand

impressiveindigestibleandmonotonousTheVoiceTherearefivemaintermsusedfordefiningvocalqualities:Volume:Howloudthesoundis.Tone:Thecharacteristicsofasound.Pitch:Howhighorlowanoteis.Pace:Thisishowlongasoundlasts.Color:thedistinctivetoneofasound“youlooksonice!"Trywithdifferentcolor:surprise,irony,grief,angerThroughoutyoupresentation,display:Eyecontact:FacialExpressions:SmilingGestures:AlivelyspeakingstylePostureandbodyorientation:StandingerectandleaningforwardProximity:acomfortabledistanceforinteractionwithothersVoice.modulateyourvoice.OtherTipsIfyouarenotusingamicrophone,speaksufficientlyloudlythatthefurthestmemberofyouraudiencecanhearyouclearly.Ifyouareusingamicrophone,speakatnormalvolume,butalittlemoreslowlyanddistinctlyRegularlysweepyoureyes:left-centre-rightandbackfront-middle-rearandbackBreakyourdistractinghabits:e.g."uh,""youknow,"orputourhandsinourpocketsandjingleourkeystoooftenwaytobreak:ImmediatefeedbackDon'tmakearamblingopening.E.g."WhenIwasaskedtospeakonthissubject,Iwonderedwhattosay.."

Neverapologizeforyournervousnessoryourmaterial.Ifyoudon'tadvertiseanyweaknessesinyourstyleorcontent,theyprobablywon'tbenoticed.Occasionallyalterthespeed,volumeandtoneofyourdelivery.Speakingslowerorfasterandquieterorlouderandbeingmorecheerfulormoreseriousalladdsdramaticeffectandkeepstheattentionofyouraudience.Haveaveryclearstructure.AgoodtechniqueistotellyouraudiencewhatyouaregoingtosayPutthemainverbearlyinthesentence,especiallyifitisalongsentence."Whenwehaveallthefactsandwehaveconsideredalltheoptions,weshallmakeourdecision".(×)Butinstead:"Weshallmakeourdecision,whenwehaveallthefactsandwehaveconsideredalltheoptions".Usestrikingadjectivesandadverbs."Wefacemanychallenges"

"Wefacemanyexcitingchallenges".(∨)

"Wewillworkonourproblems"

"Wewillworkenergeticallyonourproblems".(∨)Makecleveruseofthepause.When:youexpectlaughterorapplauseoryouwouldliketocreateasenseofdrama,Ifyouarespeakingtoaninternationalaudience

don'tuseanyofthelanguage-specifictipssuchasalliteration,rhymeorpunsandbecarefulnottouseculturally-specificallusionsororganizationaljargon.Thefirstslideshouldannouncethetitleofyourpresentation(trytomakeitcatchy),theeventanddate,andyournameandposition.Thesecondslideshouldseizetheattentionofyouraudienceforyourpresentation.centralpropositionofyourpresentationor:picturestoshowyouricebreakerThethirdslideshouldsetoutthestructureofyourpresentation.Thestructureshouldconsistofdifferentpartsthatyouintendtoexamine.

Makeappropriateuseofpictures.It'sagoodideatobreakuptextwithillustrationsanditistruethatapictureisworthathousandwords.AnexampleOpeningAddressoftheInternationalConferenceInternationalConferenceonRemoteSensingTechnology

Distinguishedguests,distinguisheddelegates,ladiesandgentlemen,andallthefriends:

AtthisspecialtimeofwonderfulMarch,inthisgrandhallofthebeautifulcampus,Ourrespectableguestsareheregettingtogether.JointlysponsoredbyChinaRemoteSensingAssociation,undertakenbyRemoteSensingInstitutionofNUISTatNanjing,thefirstInternationalConferenceonRemoteSensing

technology,willbeopen.Now,Firstofall,pleaseallowmetogiveourheartywelcometoallofyoupresent,andthankyou,foryourfriendlycoming.Wefeelsoproud,andappreciatedaswelltobethehostoftheevent.Itisagreathonorforustohaveallyouheretoattendthisconference,ofwhichthethemeistheacademicexchangeabouttheadvancedtechnologiesonRS.HereI’dbedelightedtointroduceourconventioneersinbrief.Apartfromourfacultyandstudents,Mostofthedelegatesandguestsareprestigiousexpertsandscientists,whoarerelatedinthesefieldsfromallovertheworld.Withmanysignificantachievements,theyarethemostdynamicleadersinthemovementsofthescienceandtechnology.Asthehost,Iwouldliketotakethisopportunitytogiveyouageneralintroductionaboutourschool….,foundedin1960andrenamedfrom…in2004,wasdesignatedin1978asoneofthekeyinstitutionsofhigherlearninginChina.Theuniversityconsistsof24departmentsorcolleges,12scientificresearchinstitutionsandoneinternationaltrainingcenter.Theuniversity,coveringanareaof140hectareswithafloorspaceof420,000squaremeters,boasts42basicandspeciallaboratoriessuchasKeyLaboratoryofMeteorologicalDisastersandSino-AmericanRemoteSensingLaboratory.Withatotalcollectionofover1,170,000books,thelibrarywaslistedasoneofthemostcompletedliteraturelibrariesinChinaintermsofatmosphericsciences.Forthisconference,wearefollowingtheagendahere.Themeetingissupposedtolastforthreedays，andtobeseparatedintotwoparts.Tobeginwith,we’llinvitesomerepresentativesfromourgueststogivelecturesabouttheirlatestresearchesandreportsontheissue,andthenwewillhavesomesymposiums.Duringtheconferencewearepleasedtobeyourguidetothiscity.Ifanythingneeded,don’thesitatetocontactus.Webelievebyourcollaborationwearesuretomakethisgatheringaconsummation.AndfinallyIwishyouanunforgettableandprefectexperiencehere.Thanks!Example2Distinguishedguests,ladiesandgentlemen,Goodmorning!ItisagreatpleasureformetoseesomanyofyoutodayinNanchangtodiscusseconomicglobalizationandyouthemploymentissuesinthisconference.Thisconferenceisbuiltonthesuccessoftheprevious3conferencesheldinShanghai，MaocaoandBeijingsince2010.Theseconferenceshavecontributedsignificantlytothedevelopmentof

會(huì)議主題

inAsiabypromotingexchangesandcooperation.Thisconference,asthepreviousones,willdisplayitsvalueandsignificance.WeexpectthisinternationalconferencewillwitnessfurtherdevelopmentinAsia.Inthecapacityoftheorganizer,Inowdeclare（會(huì)議名稱）isnowopen!

Now,let’swelcomethespeechbyProfessor…

ThankProfessor…forhisexcellentremarks.Nowthemeetingadjourns(休會(huì)).Theworkingstaffwillleadyoutothesitetotakepicturesandthemeetingwillresume30minuteslater.

可以講完一個(gè)安排照相，然后繼續(xù)講；也可以最后安排拍照Let’swelcomethespeechby第二個(gè)人

ThankProfessor第二個(gè)人forhisexcellentremarks.

剩下的自己寫，一組幾個(gè)人安排下去就可以。

結(jié)束語可以這樣：I’dliketothankalltherepresentativesfortheirexcellentremarks.AlsoIshouldthankalltheorganizingcommitteefortheirarrangementandorganization.Meanwhile,Ihopeyou’llenjoyyourstayinNanchang.Pre-conferenceCorrespondenceWhomtoCorrespondwith

WhattoCorrespondabout

HowtoCorrespond

WhomtoCorrespondwithThesecretary-generalThechairpersonDifferentcommittees.TheknownacquaintanceSomedesignatedconvenors(會(huì)議聯(lián)系人)WhattoCrmationaboutpapersubmission4.detailsofdifferentsessions5.pre-/post-conferencearrangements6.theacceptanceordeclinationoftheinvitationforchairingasession7.thedelayedabstractorpapersubmission8.thecancelationfortheregistration9.thedisagreementtothepaperpresentationarrangement10.changingthetimeormodeoftheoralpresentationarrangement11.makingsomechangesinthesubmittedpaper12.applicationforfinancialassistance13.post-conferencejointresearches14.by-the-wayvisittoanotherconcurrently-heldconferenceIssuesforCorrespondenceClearnessConcisenessCorrectnessCourtesyCustomariness習(xí)慣，通常模式LettersforInquirytheformalnameoftheconference(ortheinformationsource)thespecificinquiresorrequeststheclosingoftheletter(Aletterofinquiryforthedeadlineofsubmission)DearProfessorSmith,IamtheDeputyDirectorofthe…inNanchang,China.Sincewehavebeenundertakingresearcheson…formanyyears,weareverymuchinterestedinattendingtheTwelfthInternationalSymposiumon…,whichistobeheldinLondon,dated5-11thJuly,thisyear.Weshouldbeverymuchobligedifyoucouldkindlygiveusinformationonthedeadlineforthesubmissionofabstracts,papers,andotherwrittenmaterials.Iamlookingforwardtohearingfromyoursoon.Sincerelyyours,(signature)printednameAletterofinquiryformeetinginformationdetailsDearMr.Jannotta,IhavelearnedfromProgressinPhysics,No.12,2014thattheInternationalConferenceonThermodynamicswillbeheldinSydney,Australia,fromDecember4to12,2015.Iwouldappreciatereceivingthecallforpapers,circularsandotherdetailsoftheconference.Ithankyouinanticipationofanearlyreply.Yourssincerely,(signature)printedname(Aletterofinquiryforcurrentstatusofthesubmittedpaper)DearDr.Lichty,ItismorethantwomonthssinceIsenttoyoumypaper,butIhavenotreceivedanyinformationyet.AsfarasIknowonecanbeinvitedtothesymposiumonlywhenhispaperisaccepted.Inordertomakenecessarypreparationsforthemeetingasearlyaspossible,Iwouldliketobeinformedofthepresentstatusofmysubmittedpaper.Yourssincerely,(signature)printedname(Aletterofinquiryforanotherconference)DearDr.Smith,ManythanksforyourletterofJuly5.WehavelearnedthatfollowingtheSixthInternationalConferenceon…,therewillbetwoadditionalconferencestobeheldinGermany:(1)IEEEWorkshoponAppliedTimeSeriesAnalysis(TechnicalUniversity,Munich,October23,2016)and(2)ISMIIIInternationalSymposiumonMedicalImagingandImageInterpretation(InternationalCongressCenterBerlin,October26-29,2016).Wouldyoukindlyadviseuswhomwecouldcontactforthefulldetailsofthetwoconferences?Sincerelyyours,(signature)printednameLettersforInvitationStatingthepurposeofinvitationIntroducingtheconferencearrangementExpressingthewishfortheacceptanceDearProfessorWang,OnbehalfoftheOhioStateUniversityandtheComputerSociety,Iamverypleasedtoinviteyoutoattendandchairasessionoftheforthcoming98InternationalConferenceonParallelDataProcessingtobeheldinChicago,Michigan,fromAugust25toAugust28,2016.Youareaninternationallyacclaimedscholarandeducator.Yourparticipationwillbeamongthehighlightsoftheconference.Wesincerelyhopethatyoucanacceptourinvitation.Asyouknow,thisisthe10thanniversaryoftheFirstConferenceon…andweplantomakeitatrulyinternationalmeeting.Wehaveacceptedmanypapersfromseveralforeigncountries,includingtwofromyourcountry.Weencloseacopyoftheadvanceprogramoftheconference.Ifyoucancome,pleaseletusknowassoonaspossible,sincewehavetopreparethefinalprogramsoon.Wearelookingforwardtoyouracceptance.DearProfessorHalliday,Consideringyourexpertiseinthisfield,theOrganizingCommitteeisverypleasedtoinviteyoutobeakeynotespeakerinthePlenarySessionoftheInternationalSymposiumonEnglishTeachingatTertiaryLevelintheChineseContexttobeheldinBeijing,October2-5,2016.Ifyoucancometothesymposium,yourlocalexpensesincludinghotelaccommodations,meals,andtheconferencefeewillbecoveredbytheorganizers.However,itisassumedthatyourinstitutewilltakecareofthetravelexpensestoandfromBeijing.Enclosedyouwillfindthefirstannouncement,withinformationonboththetechnicalandsocialprograms.Withtheattempttomaketheforthcomingmeetinganoutstandingone,welookforwardtohearingfromyousoon.DearProfessorHu,Wearewritingtoinviteyoutoattendourconferenceon"QualityLanguageTeachingthroughInnovationandReflection"inJuly2016inHongKongandBeijing.TheconferenceisjointlyorganizedbytheLanguageCenteroftheHongKongUniversityofScienceandTechnologyandtheDepartmentofForeignLanguagesofTsinghnaUniversity,Beijing.TheconferencewillfirstbeopenedinHongKong,andthenmovetoBeijing.Asco-organizeroftheconference,youarecordiallyinvitedtoattendtheHongKongpartoftheconference,tobeheldinthisUniversityfrom16to21July,2016.Youwillbeprovidedwithsubsistenceallowanceandaccommodationforthedurationoftheconference.Ifyouhaveanyqueriesorrequireanyassistance,pleasedonothesitatetocontactourConferenceConvenor,MsElzaTsangon(852)23588148orourExecutiveOfficer,MsCandicePoonon(852)23587850.Welookforwardtoreceivingyouhere.LettersforAcceptanceofInvitationRestatingthemaincontentoftheinvitation,andexpressingthankstotheinviterExpressingacceptanceoftheinvitation,includingtheinvitee'spersonalplansExpressinggoodwishesfortheconferenceDearDr.Jefferson,IhavereceivedyourletterdatedNovember15,2015,invitingmetoattendthe6thInternationalConferenceonPragmaticstobeheldinReims,France,July19--22,2016.Thankyouforyourkindinvitation.IampleasedtoacceptyourinvitationandwillsendmypaperentitledPragmaticFeaturesonInternationalAcademicConferencestothePaperCommitteebeforetherequireddate.Thankyouonceagainforyourkindinvitationandforyoureffortinmakingtheconferenceasuccessfulone.IamlookingforwardtomeetingyousooninReims.LettersforDeclinationofInvitationExpressingthanksfortheinviter'skindinvitationSpecifyingthecausesfortheunableattendance,andexpressingregretExtendingbestwishesorregardstotheinviterDearProfessorMcCardell,Manythanksforyourletterdatedthe15thofNovember,2015,invitingmetoattendandchairasessionoftheforthcoming2016InternationalConferenceonParallelDataProcessingtobeheldinChicago,Michigan,fromAugust25to28,2016.Muchtomyregret,IshallnotbeabletohonortheinvitationbecauseIhavebeensufferingfromillhealthsincethissummer.Iamfirmlyadvisedthatitwouldbeunwisetoundertakeanydistanttravelinthenearfuture.Ifeelverysorrytomisstheopportunityofmeetingyouandmanyofothercolleaguesinthefieldofcomputerscience.Iwishtheconferenceacompletesuccess.Respectfullyyours,(signature)printednameFinancialApplicationPossibleSourcesforFinancialSupportTacticsofWritingLettersApplyingforFinancialAidPossibleSourcesforFinancialSupportFinancialAssistancebytheConferenceFinancialAssistancebyInternationalOrganizationsFinancialAssistancebyLearnedSocietiesFinancialAssistancebyOtherFoundationsTacticsofWritingLettersApplyingforFinancialAidDirectStatementFlankInquiry側(cè)面的CitationofOthers'InformationByWritingaPostscriptDirectStatementDearDr.Glatzer,ThankyouforyourletterdatedFeb.I'mwritingtoyouabouttheapplicationforon...(Omitted)FlankInquiryDearProfessorBarrymore,Ihavereceivedaninvitationtoattendtheconferenceon...butmyparticipationishinderedbysomefinancialreasons.I'mtryingtogetfundfortheattendancefromdifferentchannels,and...DearProfessorSmith,Itakeagreatinterestinattendingthesymposium.CouldyouadvisemeastowhomIcontactforpossiblefinancialassistancefortheattendance?Ishallsendmyabstractbeforethedeadline...CitationofOthers'InformationDearDr.Locksmith,IhavelearnedfromProfessor…thatrepresentativesfromdevelopingcountrieswillbefinanciallysupportedfortheattendanceaccordingtocircumstances.Wouldyoupleasesendustwocopiesofapplicationformsatyourearliestconvenience?ByWritingaPostscriptDearDr.Cooper,

(Themainbodyoftheletter:omitted)P.S.Besidestheformsyoumailtometobefilledoutfortheconference,arethereanyotherformstoapplyforreductionorexemptionoftheregistrationfee?CoverLetterspre-printintentionrevisionrequirementpresentationmodedelayedsubmissionphotodeliveryDearDr.Lauger,Enclosedherewithisthefulltextofmypaperentitled…Itisexpectedthatitmaybeincludedinthepreprint.Sincerelyyours,(signature)printednameDearDr.Dell,Enclosedherewithisthefulltextofmypaper.Asyouwillnotice,therearesomemodificationsmadeinboththeabstractandthetitleofthepaperwhichIsubmittedtoyouon25th,September,2015.Iapologizeforanyinconveniencescausedtherefrom.Sincerelyyours,(signature)printednameDearProfessorShonfield,ThankyouforyourletterofApril15,2015,notifyingmeoftheacceptanceofmyabstract.Forthesakeofexactness,Iwouldliketoreplacethestatement“The…”by“The…,''ifthesubmittedversionhasnotyetbeenfinalizedinthepreprint.Sincerelyyours(signature)printednameDearProfessorLinder,Enclosedherewitharethefulltextsofmytwopapers,twocopiesforeach.Asindicatedinthepapers,theoneentitled...ispreferredastheonetobeorallypresentedatthepanelmeeting,whiletheotherastheonetobedisplayedinthepostersessions.Thearrangementofthedisplaysincludinggraphs,data,pictures,etc.isshownontheattachedsketch-map,whichcoversanareaofabout1.2m2.Sincerelyyours,(signature)printednameDearProfessorWade,ManythanksforyourletterofMarch12,urgingmetosubmitthefulltextofmypaper.ButduetomytriptoKunmingtomakeanexperimenton…,andalsotomynotaskingmycolleaguestoforwardmemyletters,Ididnotreceiveyourletteruntiltheendoflastmonth.NosoonerhadIreturnedtomyinstitutethanIbecameoccupiedwiththemanuscript,drawings,typing,etc.Andnowthepaperiscompleted,butitistwoweeksafterthedeadline.Inowsendthembyairmail,andhopetheycancatchthescheduledpreprint.Iamreallysorrytohavekeptyouwaitingformydelayedsubmissionandthankyouforyourkindconsiderationandcontinuedattention.DearMr.JiangBing,Toguaranteetheprintingqualityoftheproceedings,IherewithenclosetheveryphotothatItookwhenIwasinParis.Sincethisphotoistheonlywitnessofmyexperimentthere,Ibegtohaveitreturnedafteruse.Thankyouforyourattentiontothematter.Si