InventoryGeneralPolicy

倉庫管理政策Objective目標:Toensurethatinventoryareproperlymaintainedsothatitissufficienttomeetdemandbutnotexcessive.確保適當的庫存，保證供給的同時又不會出現(xiàn)庫存過剩。Procedure程序1、Inventorystorebeoperationalatreceivinganddistributinggoodstimerespectively.倉庫開放的時間具體分收貨時間和發(fā)貨時間：Receivingtime:Distributethegoodsdirectly:08:30-14:30fromMondaytoFriday,08:30-12:30forSaturdayonly;Goodsintotheinventorystore:08:30-16:00onTuesday;Exceptspecificsituation.收貨時間：直撥貨品：周一至周五08：30-14：30周六08：30–12：30；入庫貨品：周二08：30-16：00；特殊情況除外。Distributingtime:①OperationDepartment:13:30-16:00onWednesday②BackOffice:13:30-16:00onThursday.Applyingdepartmentshouldcarryoutgoodsatregulatedtime,atothertimeshouldbeallowedwhichisapprovalofthecostcontrolmanager.發(fā)貨時間：①營運部門周三13：30-16：00②非營運部門周四13：30-16：00。申領部門須在規(guī)定的時間內進行領貨，規(guī)定時間外領貨須事先經本錢控制經理批準。Procedure程序2、InventorystoreswillbeadequatelysecuredwithlockandkeyshouldbesealedtotheSecuritydepartment.OntheinventorystoresisNofire,NoSmoking,NoPrivateAccessPowerandcan’sleaveprivategoods.Closingallthepower,doorsandwindows,accessrestrictedtoassignedinventorystaff.為了確保平安，倉庫必須上鎖，倉庫管理員上下班必須把鑰匙密封好交到保安部辦公室，倉庫內嚴禁煙火，禁止吸煙，嚴禁私接電源，不得存放私人物品，下班后關閉好所有電源、門窗，倉庫內只有指定的人員方可進入。3、Allitemstobestoredininventoryshouldbeclearedthroughreceiving.Uponacceptanceoftheitemsintothestore,thestorekeepershouldverifythatthequantityandqualityoftheitemsagreetothePRlist.Iftheitems’dateofmanufacture,qualityguaranteeperiod,expiretimeisapproachedoroutofthequalityguaranteeperiod,thestorekeepershoulddenyreceivingitems.Thestorekeepersign/stampontheReceivingRecordandputitemsontheshelf(theprincipleisputtingontheoutsideafterinside,upsidebeforeunderside)asproofofuserdepartmentcheck.Procedure程序需入庫的貨品必須經過倉庫管理員驗收，倉庫管理員收到貨后按照PR單核對供給商所送貨品的品牌、型號、規(guī)格、數量、質量。特別注意其貨品的生產日期、保質期、到期時間等，如貨品接近或已過保質期，倉庫可以拒絕收貨。如貨品屬第一次入庫，需經使用部門共同驗收，合格前方可入庫上架(先外后內，先上后下的擺放原那么)，并在收貨記錄簽字確認。4、Thestorekeepershouldupdatethesystemofinventorystoremanagementandmanualstandingbook,realaccountmustbeaccordanceandclearuptheeverydayeconomics,settleaccountseverymonth.TheCostControlsectionwillupdatethecomputerizedinventoryrecord.倉庫管理員應根據簽字確認后的收貨記錄及時更新倉庫管理系統(tǒng)和手工臺帳，做到日清月結，帳實相符，且由本錢控制經理負責核查。5、Alltheinventoryitems’distributingshallbestatedonafirstinfirstoutbasis.所有庫存物品的發(fā)放應遵循先進先出的原那么。Procedure程序6、Requisitionsmustbepreparedforallitemsleavingthestores.Uponapproval,thedepartmentheadwillruleoffrequisitions,inordertopreventthesubsequentadditionofitems.領取倉庫的貨品必須填寫出庫申請單。為了防止在未填滿的出庫申請單上增加工程，部門經理在批準時必須在未填寫的局部用斜線劃掉。7、Allchangesoritemsaddedaftertheruleofflinemustbeapprovedandinitiatedbythedepartmenthead.Storekeeperwillbeinstructednottoacceptimproperlycompletedrequisitions.TheCostControllerwillcheckcompliance.部門經理批準后，在截止線后如果有任何的變更或增加的工程，必須由部門經理簽字批準。倉庫管理員不接收填寫不正確的申請單，本錢控制經理負責進行核查。8、Thepartyinitiatingtherequisitionwillberequiredtosignforreceiptoftheitems.Thestorekeepershouldupdatethesystemofinventorymanagementandmanualstandingbookonthebasisofrequisitionaffirmedensuretobetherealaccount.Procedure程序領貨人應在規(guī)定的時間內領貨，確認所領貨物后在領貨單上簽字。庫房管理員應根據簽字確認后的領貨單及時更新倉庫管理系統(tǒng)和手工臺帳，做到帳實相符。9、CompletedrequisitionswillbeforwardedtoCostControllerfordoublecheck.Costcontrolmanagershouldcheckthedisplayoftheitems,thetemperature,humidityandthecleannessoftheinventorystorealongwiththeinspectionandacceptanceoftheitems.Ensuretheinventorygoodsarerealisticandsafe.本錢經理對倉庫管理員錄入的領貨單進行審核，并不定期檢查倉庫內各種貨品的擺放，倉庫內溫度、濕度及清潔問題，物品的驗收及發(fā)放方式，抽盤貨品的帳實是否相符，確保庫存物資的平安。10、Emergencyrequisitionaretobediscouragedbutareacceptedasapracticalnecessity.TherequisitionshouldbecompletedandleftwiththeCostControllerwhowillprocesstherequisitionduringthebusinesshour.Thedutymanagerwillberequiredtoaccessandremovetherequisitioneditem.Procedure程序除非特別急需的情況，否那么一般不鼓勵緊急開倉。緊急開倉后，應確保申請單填寫完整并按要求留給本錢控制經理，以便其當班后跟進。緊急開倉時值班經理進入倉庫發(fā)放所需物品給申請部門。11、Theinventorystorekeepershouldcleantheinventorystoreeverydayandputalltheitemsinorder.Theitemsshouldbeputinaccordancewithrightclassificationandsequencethestorekeepershouldchecknomould,noratsandnoinsectsonthestore.Circleoftheinventorystorecountsmustbeperformed.Thecountswillbestructuredinsuchawaytoensurethesafetyofitems.倉庫管理員應每天整理貨架及貨品，經常清掃倉庫衛(wèi)生，保持倉庫整潔有序，貨品的堆放必須符合類別、次序的要求，定期檢查庫內防霉、防鼠、防蟲情況，循環(huán)清點庫房存貨物資，確保倉庫物資的平安。12、CostControllershouldprintinventorysheetaheadofthreedayseverymonth.Duringthetime,Procedure程序receiveanddistributegoodsmustbeprevented(can’trefertothequantityofthelist),MOFBSassignfinancialclerkcheckthesituationofinventorycount,ifanyaboveorbelowtheactualquantityofgoods,shouldfindoutthereasonandexplainthesituation,putforwardthesuggestions,shouldwrite“thereportoftheinventorycount〞andreporttotheMOFBS.每月本錢控制經理提前3個工作日發(fā)送盤點安排通知。盤點時倉庫將停止收、發(fā)貨〔盤點時不帶帳面數作為參考〕，財務經理指派財務人員抽查盤點情況，出現(xiàn)任何盤盈或盤虧，應立即查明原因并說明情況和提出處理意見，填制“存貨盤點報告〞并上報財務經理審批。13、Inventoriesshouldberegularlymonitoredeverytendaystoidentifyadversetrendsinstockrotationandpurchasingpractice.Storekeepershouldcheckthegoods’qualityassuranceperiod,applytherequisitionaheadofthreemonthsoftheendtime,afterapprovalofthecostcontroller,handovertoMOFBSandcopytoPurchasingdepartmenttocoordinatewithsupplieraboutexchangeorreturnitems.庫房管理員應每10天檢查標準庫存以了解庫存物品周轉和采購工作的不利趨向，平時勤檢Procedure程序查物品的保質期，臨近到期的物品應提前3個月(特殊情況除外)提出書面的申請，經本錢控制經理審核后轉呈財務經理簽批，并抄送至采購部與供給商協(xié)調退換事宜。14、Slowmovingitems〔threemonths〕listswillbepreparedbystorekeepermonthlyforeachstoreroom;thereportwillbereviewedbytheCostController,Finance&BusinessSupportandcirculatedtheHotelManagerandtheconcerneddepartmentheads.Thestockswhichdidn‘tissue〔sixmonths〕listwillbepreparedbystorekeeperonceaquarter；thereportwillbereviewedbytheCostController,Finance&BusinessSupportandcirculatedtheHotelManagerandtheconcerneddepartmentheads.Themanagementshouldmakethedecisionabouthowtodealwithabovedsituation,e.g.:庫存移動慢的物品〔定義為3個月〕，庫管員應每月度編制一次慢移動物品報表交本錢控制經理審核，審核后呈交給財務經理審閱，審閱后將分發(fā)給酒店經理和相關部門經理；庫存未領用的物品〔定義為6個月〕，庫管員應每季度編制一次未領用物品報表交本錢控制經理審核，審核后呈交給財務經理審閱，審閱后將分發(fā)給酒店經理和相關部門經理。管理層應對以上情況如何處理此類物品作出決定，如：Procedure程序-Coordinatewithsuppliertoexchangeorreturngood轉采購部協(xié)調供給商退貨或者換貨-Useinemployeecafeteria在員工餐廳使用-Useinbanquetfunctions/buffets在宴會/自助餐使用-Stewardsales內部銷售給員工-Drinksspecials飲料特別推薦-Staffparties員工聚會-Forcedissue制定適應的促銷方案盡快賣出-Writeoffs注銷FoodInventories食品庫存：A、ItisIHG’sexpressedpolicythatallfooditems(vegetable,fruits,poultryandmeat,seafood,freshwaterfist,frozenfood,valuablefood,grainandoil,dryfoodcondiments,fragranceandmedicalmaterials)willbedirectexpensedtothedepartmentinitiatingtheProcedure程序order.Thedepartmentheadinitiatingtheorderwillberesponsibleforsafeguardingtheitems.洲際集團庫存政策規(guī)定所有的食品存貨(蔬菜、水果、肉禽、海鮮、河鮮、凍品、珍品、糧油、干副調料、香料藥材等)將直接記入申購部門的本錢費用且由使用部門負責保管。B、Theuserdepartmentshouldstoreupthegoodsinaccordancewiththeparstockseriously.使用部門應嚴格按照批準生效的標準庫存量進行備貨。C、Thepurchaseofgoodsmustbedonewiththeprocedureofpurchasing.Thepurchasingdepartmentinformsuppliertosendgoodstothereceivingareabetween8:30and14:30〔ExcludeSaturday〕.Afterexaminegoodstogetherwithuserdepartmentandsupplier,costcontrollerandpurchasingmanagershouldchecktheprocedureontheworkingsitevariably.Procedure程序物品的申購按照申購程序進行，采購部通知供給商在8：30-14：30〔星期六除外〕之間內送到收貨區(qū)，經收貨部、使用部門、供給商共同驗收，本錢控制經理和采購部經理不定時到現(xiàn)場檢查操作流程是否按酒店規(guī)定執(zhí)行。D、Suppliermustattachinspectioncertificate,entry-exitinspectionandquarantineoftheP,R,china,EnglishandChinesesign,keepingbytheuserdepartmentincaseofHealthandDefensestationexamine.收貨時使用部門必須要求供給商附上防疫站的檢驗檢疫證明，中國出入境檢驗檢疫簽發(fā)的證明，中英文標示標貼等，由使用部門負責人統(tǒng)一保管，以備衛(wèi)生防疫站查驗。E、Alltheitemsmustbeacceptedprincipleoffirstinfirstouttopreventlostoroutofdeadline.Therequisitionshouldbeissuedaheadofthreemonthsclosetothedeadline.AfterauditofF&BmanagerandMOFBS,withthecopytopurchasingdepartmentwhichcoordinatewithsupplieraboutexchangeorreturnitems.Procedure程序物品的使用須按先進先出的原那么，防止過期浪費，臨近到期的物品應提前3個月提出書面申請，經餐飲部經理審核后轉呈財務經理簽批，并抄送至采購部與供給商協(xié)調退換事宜。F、Anygoodsshouldbestoredoutofmould,humidity,rats,andinsects,keepshelvestidy,cleanandsafety.物品保管應防霉、防潮、防鼠、防蟲，保持貨架的整潔、衛(wèi)生，保證食品的平安。G、Thecostcontrollercheckkitchenontheabovedbasis,andissuedcheckreporttodecreaseoverstockandloss.本錢控制經理將每周到廚房對上述情況進行抽查，出具抽查報告，以減少不必要的庫存物資積壓和浪費。H、Thecostcontrolsectionshouldtakestockwithuserdepartmentandpreparetheinventoryreporttomaketheaccount.月末由本錢控制組織與使用部門共同盤點，出具盤點報告進行帳務處理。Procedure程序BeverageInventories飲品庫存：A、Foreignwine,whitewineandredwinemustbemaintainedonthestork.ThestorekeepershouldcheckthewineattachedwiththeapprovalbyEntry-exitInspectionandQuarantineoftheP,R,China,anddomesticwineshouldbeattachedwithliquorcirculationlistwhichiskeptbystorekeeperforstationexamine.飲品中的洋酒、白酒、紅酒、香煙必須入庫管理，倉庫管理員驗收進口的洋酒、紅酒時必須要求供貨商附上中國出入境檢驗檢疫證明，國產的酒精類酒水須附上酒類流通隨附單，由倉庫管理員負責保管，以備防疫站查驗。B、Non-alcoholicbeverageshouldbedirectexpensedtothedepartmentinitiatingtheorder,apartofgoodsiskeptbyuserdepartment.Thecostcontrolsectionshouldtakestockwithuserdepartmentandpreparetheinventoryreporttomaketheaccount.非酒精類飲品的購入直接記入申購部門的費用，由申購部門負責該局部貨品的存放保管。月末由本錢控制組織與使用部門共同盤點，出具盤點報告進行帳務處理。Procedure程序C、Userdepartmentshouldwithdrawtheitemsontheoperationtimeatregulatedtime.使用部門應按規(guī)定的時間和流程進行領貨。D、Thestorekeeperanduserdepartmentshouldreplenishgoodsonthebasisofparinventory.Thecostcontrollerexamineactualstorageeveryweek.Applyrequisitionaheadofthreemonthsclosetothedeadline,afterauditofcostcontroller,andhandovertoMOFBS’scheck,withacopytopurchasingdepartmentwhichcoordinatewithsupplieraboutexchangeorreturngoods.倉庫管理員和使用部門應嚴格按照批準生效的標準庫存進行補貨，本錢控制經理每周進行檢查實際庫存情況，臨近到期的貨品應提前3個月提出書面的申請，經本錢控制經理審核后轉呈財務經理簽批，并抄送至采購部與供給商協(xié)調退換事宜。E、Thecostcontrolsectionshouldtakestockattheendofmonthandpreparetheinventoryreporttomaketheaccount.MOFBSshouldsendfinanceclerktosurprisecheck.月末由本錢控制盤點倉庫，出具盤點報告進行帳務處理。財務經理將委派財務部員工隨機抽查。Procedure程序BarInventories酒吧庫存：A、Parinventoriesshouldbeestablishedinbars.TheF&BManager,inconjunctionwiththeBarCaptainwillbetaskedwithestablishtheparlevels.TheseshouldbecommunicatedtotheCostController.AndhandovertoMOFBSapproval.酒吧應建立酒水標準庫存量，由酒吧主管與本錢控制經理共同制定并報餐飲部經理和財務經理批準。B、Barshouldsetupaccountstatedensuretohavetheaccountbooktobechecked.酒吧內部應建立管理控制臺帳，做到有帳可查，帳實相符。C、Requisitionforalcoholicbeverageshouldbebasedonthe“fullforemptybottle〞system;i.e.areplacementbottlewillbeissuedupontheproductionofanemptybottle.Inter-barrequisitioningisnotpermitted.Procedure程序酒精飲料的領用應基于“以空瓶換酒〞的制度，即，在補充已銷售的整瓶酒精飲料時，庫房會要求以空酒瓶換補充酒；D、Thecostcontrollershouldexaminethestorage,quantityguaranteeperiodandsafetyofthebeverageeveryweek.Thebeveragemustberequiredbyfirstinfirstoutprinciple.Applyrequisitionaheadofthreemonthsclosetothedeadline,afterauditofF&Bmanager,andhandovertoMOFBS’approval,withacopytopurchasingdepartmentwhichcoordinatewithsupplieraboutexchangeorreturngoods.本錢控制經理將每周抽查庫存量、保質期等，確保貨品的平安，貨品的使用須遵循先進先出的原那么，防止過期浪費。臨近到期的物品應提前3個月提出書面的申請，經餐飲部經理審核后轉呈財務經理簽批，并抄送至采購部與供給商協(xié)調退換事宜。E、Thecostcontrolsectionshouldtakestockwithuserdepartmentandpreparetheinventoryreporttomaketheaccount.月末由本錢控制組織與使用部門共同盤點，出具盤點報告進行帳務處理。Procedure程序GeneralStore總倉：A、ItisIHG’expressedpolicythatincludeallgeneralstoreitemssuchasguestsupplies,guestprintings,giveawayswillbedirecttotheinventory.總倉物品中的客用一次性用品、客用印刷品、贈品/禮品進行入庫管理。B、Cleaningandwashingarticlesbedirectexpensedtothedepartmentinitiatingtheorder.Thedepartmentheadinitiatingtheorderwillberesponsibleforsafeguardingtheitems.andmakethedetailsledger.Thecostcontrolsectionshouldtakestockwithuserdepartmentandpreparetheinventoryreporttomaketheaccount.清潔及洗滌用品的購入直接記入申購部門費用，由申購部門負責該局部貨品的存放保管，并做好相應的臺帳管理。月末由本錢控制組織與使用部門共同盤點，出具盤點報告進行帳務處理。C、NonguestprintingshouldbeinitiatingtheorderandberesponsibleforsafeguardingProcedure程序bytheuserdepartment，theexpensewillbedirecttotheissueddepartment.非客用印刷品由使用部門自行申購和存放保管，購入時直接記入申購部門費用。D、Userdepartmentshouldwithdrawitemsaccordingtoregulatedtimeandprocedure.使用部門應按規(guī)定的時間和流程進行領貨。E、Thestorekeepershouldreplenishinventoryonthebasisofparinventory.倉庫管理員應嚴格按照批準生效的標準庫存量進行補貨。F、Thecostcontrollershouldsurpriseexaminethegeneralstoreeveryweek.本錢控制經理每周對總倉例行抽查。G、Thecostcontrolwilltakethegeneralstockandpreparetheinventoryreporttomaketheaccount.MOFBSshouldsendfinancialclerktocheck.Procedure程序月末由本錢控制盤點倉庫，出具盤點報告進行帳務處理。財務經理將委派財務部員工隨機抽查。Mini-Bar迷你吧：A、Mini-barswilloperateonaparstocksystem.Allmini-barpurchaseswillbedirectexpensedtotheinitiatingtheorder.迷你酒吧應在標準庫存量制度上運行，所有迷你酒吧的采購將計入部門本錢。B、Requestformini-barshouldbewithdrawnfrombeveragestorage.申請領貨從餐飲酒水庫房調撥領用。C、Thecostcontrollershouldauditmini-barsellingreporteveryday.本錢控制經理核對每日的迷你吧銷售報表。Procedure程序D、Thegoodsmustberequiredfirstinfirstoutprincipletopreventanyloss.Applyrequisitionaheadofthreemonthsclosetothedeadline,afterauditbyF&BmanagerandExecutiveHousekeeper,handovertoMOFBS’approval,withacopytopurchasingdepartmentwhichcoordinatewithsupplieraboutexchangeorotherdisposal.物品的使用須按先進先出的原那么，防止過期浪費。臨近到期的物品應提前3個月提出書面申請，經餐飲部經理和行政管家審核后轉呈財務經理簽批，并抄送至采購部與供給商協(xié)調退換事宜或另行處理。E、Besuremakethedetailsledger，ThecostcontrolsectionshouldtakestockwithuserdepartmentattheendofmonthAndpreparetheinventoryreporttomaketheaccount.做好相應的臺帳管理，月末由本錢控制組織與使用部門共同盤點，出具盤點報告進行帳務處理。Procedure程序OperatingEquipment–BaseStocks營運用品-根本庫存：1、Operatingequipmentorbasestocksareitemsthatarereplacedwithahighfrequency,i.e.china,glass,silverware,linen,directexpensedtotheuserdepartmentandsafeguardingbyuserdepartment.Anduserdepartmentshouldmaketheaccountstatedforexaminedbycostcontrol.Beforesixmonthsofopeningthecostcontrollerisresponsiblefortakingthestockwithuserdepartment.Aftersixmonthsofopening,thecostcontrollerisresponsiblefortakingthestockwithuserdepartmentonceaquarter.Theuserdepartmentmakethedecommissioneverymonthaccordingtotheprocedureofdecommission.Replenishlistmustbeattacheddecommissionlist.營運用品、根本庫存物品指的是瓷器、玻璃器皿、不銹鋼器皿及金銀器和布草等，購入時嚴格按照批準生效的標準庫存量進行申請，并直接記入使用部門的費用，由使用部門負責保管，但需做好相應的臺帳登記管理工作，本錢控制經理定期抽查，開業(yè)前6個月，每月由本錢控制同使用部門共同進行盤點；開業(yè)6個月后，每季度由本錢控制同使用部門共同進行盤點。但使用部門應該報損程序規(guī)定，每月報損一次，申請補充數量時，需附上其報損單方可進行申購。Procedure程序2、Initialpurchasedshouldbecapitalized.Theyarenotsubjecttodepreciation.最初的購置作為資產核算，不提折舊。3、Uniformsarenotconsideredbasestockandareexpensedwhenacquired.制服不屬于根本庫存，在購置時計入費用或沖銷制服儲藏。4、Replacementspurchasedtomaintainthevolumeincirculationaretobechargedtotheprofitandlossaccountratherthancapitalized.保持根本儲藏流通量而補充的購置將記入損益帳目，而不計入資產。5、Basestockvolumeshouldincludeallitemsincirculation,notmerelythoseinuseatapointintime.Thenumberincirculationshouldbefixedovertimetoallowforoptimaloperationalefficiencies.Onrareoccasionschangesinexternalcircumstancesmayjustifyincreasingthenumberincirculation. Procedure程序根本儲藏量應包括所有流通的物品，而不僅僅包括正在使用的物品。流通的數量需固定一段時間以使運作效益最大化，在極個別的情況下，由于外部原因也可能需要增加儲藏物品的數量。6、Thehotel’sbudgetshouldreflectthecostofreplacementspurchasedtomaintainthevolumeincirculation.Theprofit&lossaccountwillbechargedwhentheactualpurchaseofthereplacementtakesplace.Careshouldbetakentobudgettheexpenseinthemonthinwhichthepurchaseisanticipated.酒店的預算應該反映為保持物品的儲藏量而購置的補充物品的本錢；購置補充物品的本錢將記入損益賬目或沖銷營運儲藏。在制作當月預算時，應將預計采購物品的費用也計入預算。7、Ifalineofbasestockisreplacedinitsentirety,duetoachangeininteriordesignorrestaurantconcept,thecostofthelineretiredshouldbetreate