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TECHNOLOGYSTRATEGYDimitriosBeisGeneralManager,TechnologyTECHNOLOGYSTRATEGYDimitriosBOverviewScope/MainFactsTechnologyOrganisationalChartsTechnologyStrategyTechnologyProjectOfficeTechnologyBudgetPlanningTimelinesStaffingStrategyParalympicGamesStrategyChallenges/IssuesLessonslearnedOverviewScope/MainFactsSCOPEOFTECHNOLOGYProvideacompletelyintegrated&costeffectivetechnologysolutiontotheOlympicandParalympicGames.SatisfytherequirementsoftheATHOCcustomers,theOlympicFamilyandtheworldwidespectators.Providestateoftheart,yetmature,robustandtestedsolutionsastheOlympicGamesisnotaplatformtotrial,testorintroducenewandunproventechnologyservices,systemsordevices.MaintainTechnologyoperationsinvenuetransparenttoAthletes,Spectators,MediaandGeneralPublicSCOPEOFTECHNOLOGYProvideacEXECUTIVEDIRECTOREXECUTIVEDIRECTOR
BOARDOFDIRECTORS
(President,VicePresident,ManagingDirector,3ExecutiveDirectors,11members.Total17.)SteeringCommittee
(5membersoutof17)PRESIDENTEXECUTIVEDIRECTOR&COOMANAGINGDIRECTORSDEAGamesOperationsManagementATHOCOrganisationalChartEXECUTIVEEXECUTIVE(President,TechnologyDivisionOrganisationalChartProjectOfficeEquipmentPlanningIntegrationPlanningProgressMonitoringBudgetStaffPlanningInformationTechnologyManagerTelecommunicationsManagerEnergyManagerVenueTechnologyManagerTechnologyGeneralManagerTechnologyDivisionOrganisatiTechnologyPartnersINFORMATIONTECHNOLOGYTELECOMMUNICATIONSENERGYTechnologyPartnersINFORMATIONTECHNOLOGYSTRATEGYAdoptacentralizedmanagementapproach,viatheTechnologyProjectOfficeImplement“taskforce”teamstosupporttheVenueTechnologyteamsinvenueplanning&implementationUtilizetheLocalMarketexpertise(TelecommunicationsSponsor,HW/SW/AdminServicesContractor)leavingknowledgeandexperienceaslegacytotheCountryEnergyDepartmentasapartoftheTechnologyDivisionVenueTechnologyDepartmenttosecurethedeliveryofTechnologyservicesto“customers”inVenuesDisasterRecoveryMeasures:SDC,back-upTOC,ensurepowerredundancyRecruitthe“best”staffwiththeknowledgeandtalenttodeliverexcellentserviceregardingallaspectsoftechnologythroughplanning,implementationandoperationsphasesofTestevents,OlympicandParalympicGamesTECHNOLOGYSTRATEGYAdoptacenINFORMATIONTECHNOLOGYSTRATEGYProvideInformationDiffusion(IDS),GamesManagement(GMS),ResultsTiming&ScoringOperationsinsupportofSport&MediameetingcontractobligationsProvideallreprographic(copy/fax/print)equipment&consumablesProvideAdministrativeNetworksystemsviaERPsystemsimplementedforDoping,Logistics,Finance,EquipmentPlanning&VenueOperationsManagementofonvenueIToperationsincooperationwithTechnologyPartnersandcontractorsforPrintDistribution,HelpDeskandITManagement&technicalsupportofGames&AdministrativenetworkservicesINFORMATIONTECHNOLOGYSTRATEGTELECOMMUNICATIONSSTRATEGYIncooperationwithTelecomsSponsors,providesecureGames&Adminvoice/datanetworks(WAN/LAN)solution,includingallleasedlines,structuredcabling&activeequipmentIncooperationwithTelecomsSponsorsprovideallfixed,GSM,TETRA&wiredtelecommunicationsservicesandequipmenttosupportOlympicoperationsProvideCableTelevisionnetwork&equipmentProvideallaudio&visualsystems&equipmentsupportingSportDivision&SportPresentationoperationsManagement&technicalsupportonvenueTelecomoperationsincooperationwithTechnologyPartnersTELECOMMUNICATIONSSTRATEGYInENERGYSTRATEGYIncooperationwithenergysponsors&contractors,providegridpowerservicestosupportOlympicoperationsatallvenuesProvideStandbypower(generator)toallcriticalGamessystemsandoperationalareasoftechnology,media&venueoperationsProvideallevent/broadcastlightingforcompetitionvenuefieldofplays(FOP)withtwoindependentpowersuppliestoeachhalfoflightingfixturesProvidealluninterruptedpowersupplies(UPS)tocriticaltechnical&operationalspacesoftechnologyIncooperationwithenergysponsorsandcontractorsprovidepowermanagementandtechnicalsupporttoallOlympicvenuesENERGYSTRATEGYIncooperationVENUETECHNOLOGYSTRATEGYProvideoverallmanagementoftechnologyvenueoperations,actingasthesinglepointofcontactforfunctionalareaclientsandtechnologypartners&contractorsduringallphasesoftheOlympicprojectManagecompletevenueplanningprocessforTechnologyforbothGamesandTestEventsManageintegrationofimplementationworksofalltechnologypartners&contractorstoensurealltechnologysystemsandoperationsaredeliveredwithinagreedvenuespecificoperationaltimelinesProvideteamofVenueTechnologyManagers(VTMs)withappropriateskillstomanagethemulti-disciplineenvironmentoftechnologyatOlympicvenuesVENUETECHNOLOGYSTRATEGYProviTECHNOLOGYPROJECTOFFICEProvidecentralmanagementofresourceplanning,budgeting&supportservicesthatimpactedonoperationsofallTechnologyFunctionalAreas:Technologyequipmentallocationrequirements(TEAR)Staffplanning&managementProgressmonitoring&reporting(IOC,etc)Budgetplanning&monitoringSupportservices(Accreditation,Parking,etc)Technologypolicies&proceduresManageoverallplanningforTOCoperationswithTechnologyPartnersTECHNOLOGYPROJECTOFFICEProviTECHNOLOGYBUDGETTechnologytotalpreliminarycost* 387million€Including:IT 277million€Telecommunications 60million€Energy 50million€*VIKincludedTECHNOLOGYBUDGETTechnologytoTECHNOLOGYPLANNINGTIMELINESATHOCplanningTechnologyCriticalMilestonesTechnologySpecificplanningTECHNOLOGYPLANNINGTIMELINESAEvolutionofATHOCplanningintofullyintegratedVenueTeams2001200220032004ModelVenueTeamPlanningTeams(10)ProxyVenueTeamstorunTesteventsVenueTeams(~40)FunctionalAreaOperationsPlanningFunctionalAreas(30)EvolutionofATHOCplanninginTechnologyCriticalMilestonesG-3years:FinalizestrategyOrganizetheTechnologyDepartmentsFinalize1stversionofBudget&staffingplanG-2years:FinalizeORISrequirementsDefinetheTechnologyprojectsIssuethe1stversionoftheequipmentallocationBuildtheIntegrationLabFinalizetheTechnicalpartoftheSponsorshipAgreementsG-1year:Participatein12TestEventsandexecute19HomologationTestsAssigngroupofvenuestoVenueTechnologyManagers2004:Participatein34TestEventsandexecute19HomologationTestsFinalizeTOCconstructionandoperationalplanConductTechnicalRehearsals1&2TechnologyCriticalMilestonesTECHNOLOGYSPECIFICPLANNINGMaintainedthreeFunctionalPlans(IT,Telecoms,Energy)DevelopedVenueTechnologyIntegrationPlans45ProjectPlansforallVenuesTotalof9000activitiesincorporatingplanning,implementation&operationsAllsponsors/partnerskeyactivitiesincorporatedandlinkedCentralprogressmonitoringMonthlyreviewmeetingswiththeIOCandallTechnologypartnersVenueDeliverymeetingswiththeIOCandAOB(NOV03–JUNE04)TECHNOLOGYSPECIFICPLANNINGMaTECHNOLOGYSTAFFINGSTRATEGYMissionStatementTorecruitthe“best”staffwiththeknowledgeandtalenttodeliverexcellentserviceregardingallaspectsoftechnologythroughplanning,implementationandoperationsphasesofTestevents,OlympicandParalympicGamesTECHNOLOGYSTAFFINGSTRATEGYMi
Effectivemanagementofstaffplanningnecessitatedtheestablishmentofacoretechnologystaff-planninggroup(TSPG)withintheTechnologyDivision
OnestaffingManagerassignedpervenueclusterresponsibleforthevenuespecificstaffplanning&implementationofATHOC/ContractorsstaffandVolunteers
RecruitedVenueTechnologyManagerswithengineeringandprojectmanagementexperiencePowermanagersassignedduringvenueconstructionperiodMethodologyEffectivemanagementofstaffPARALYMPICGAMESSTRATEGYIncludeParalympicparametresinallplanningphasesKeeptheOlympicGamesvenuetechnologyteamsUtilizetheexistinginfrastructureandequipmenttosupporttechnologyoperationsSimplifyandminimizetheamountofchangesfromtheOlympics(Network,Hardware,Power,ComputerSystems,Staffing,Procedures)ExtendtheagreementsmadewithOlympicGamespartners/contractors,tocoverParalympicsneedsPARALYMPICGAMESSTRATEGYIncluCHALLENGESOn-timeconstructionanddeliveryofvenuesBuildingacommoncultureamongtheTechnologystaff&partnersRecruitingthe“best”projectmanagersforvenuesBudgetconstraintsSmoothcooperationwithAuthoritiesContractManagementCo-operationwithexternalcontractorsManagingcustomerexpectationsfortechnologyequipmentandservicesCHALLENGESOn-timeconstructionLessonsLearnedGoodExperienceTechnology,Sponsors,Contractors:oneteamspiritEarlyoperationsofSystemsIntegrationTestLabParticipationinallTestEvents:testinfrastructureandkeysystemsCentralisedManagement:theroleoftheProjectofficeasthe“integrator”KeyroleoftheVenueTechnologyDepartmentEnergypartoftheTechnologyDivisionEarlyarrivalofTechnologypartnersEarlyrecruitmentoftheVenueTechnologyManagersSuccessinworkforceselectionandassignmentSuccessfulEquipmentplanning&allocationCADsectionteamcriticaltoprovideDrawingservicestoallTECstaffLessonsLearnedGoodExperienceLessonsLearnedTobeimprovedNeedtosecureallnecessaryH/W,S/W,andcorrespondingservicesattimeofmaturityTechnologyOperationsCentre(includingTCCtobeoperationalfromthe1stTestEvent)NeedtomakeviableassumptionsandbuildspecificmodelsfortechnicalsystemstestingIncreasethetechnologyworkforce,tosupportthevenueteamsChangemanagementtofollowmorerigidcontrolproceduresLessonsLearnedTobeimprovedTECHNOLOGYSTRATEGYDimitriosBeisGeneralManager,TechnologyTECHNOLOGYSTRATEGYDimitriosBOverviewScope/MainFactsTechnologyOrganisationalChartsTechnologyStrategyTechnologyProjectOfficeTechnologyBudgetPlanningTimelinesStaffingStrategyParalympicGamesStrategyChallenges/IssuesLessonslearnedOverviewScope/MainFactsSCOPEOFTECHNOLOGYProvideacompletelyintegrated&costeffectivetechnologysolutiontotheOlympicandParalympicGames.SatisfytherequirementsoftheATHOCcustomers,theOlympicFamilyandtheworldwidespectators.Providestateoftheart,yetmature,robustandtestedsolutionsastheOlympicGamesisnotaplatformtotrial,testorintroducenewandunproventechnologyservices,systemsordevices.MaintainTechnologyoperationsinvenuetransparenttoAthletes,Spectators,MediaandGeneralPublicSCOPEOFTECHNOLOGYProvideacEXECUTIVEDIRECTOREXECUTIVEDIRECTOR
BOARDOFDIRECTORS
(President,VicePresident,ManagingDirector,3ExecutiveDirectors,11members.Total17.)SteeringCommittee
(5membersoutof17)PRESIDENTEXECUTIVEDIRECTOR&COOMANAGINGDIRECTORSDEAGamesOperationsManagementATHOCOrganisationalChartEXECUTIVEEXECUTIVE(President,TechnologyDivisionOrganisationalChartProjectOfficeEquipmentPlanningIntegrationPlanningProgressMonitoringBudgetStaffPlanningInformationTechnologyManagerTelecommunicationsManagerEnergyManagerVenueTechnologyManagerTechnologyGeneralManagerTechnologyDivisionOrganisatiTechnologyPartnersINFORMATIONTECHNOLOGYTELECOMMUNICATIONSENERGYTechnologyPartnersINFORMATIONTECHNOLOGYSTRATEGYAdoptacentralizedmanagementapproach,viatheTechnologyProjectOfficeImplement“taskforce”teamstosupporttheVenueTechnologyteamsinvenueplanning&implementationUtilizetheLocalMarketexpertise(TelecommunicationsSponsor,HW/SW/AdminServicesContractor)leavingknowledgeandexperienceaslegacytotheCountryEnergyDepartmentasapartoftheTechnologyDivisionVenueTechnologyDepartmenttosecurethedeliveryofTechnologyservicesto“customers”inVenuesDisasterRecoveryMeasures:SDC,back-upTOC,ensurepowerredundancyRecruitthe“best”staffwiththeknowledgeandtalenttodeliverexcellentserviceregardingallaspectsoftechnologythroughplanning,implementationandoperationsphasesofTestevents,OlympicandParalympicGamesTECHNOLOGYSTRATEGYAdoptacenINFORMATIONTECHNOLOGYSTRATEGYProvideInformationDiffusion(IDS),GamesManagement(GMS),ResultsTiming&ScoringOperationsinsupportofSport&MediameetingcontractobligationsProvideallreprographic(copy/fax/print)equipment&consumablesProvideAdministrativeNetworksystemsviaERPsystemsimplementedforDoping,Logistics,Finance,EquipmentPlanning&VenueOperationsManagementofonvenueIToperationsincooperationwithTechnologyPartnersandcontractorsforPrintDistribution,HelpDeskandITManagement&technicalsupportofGames&AdministrativenetworkservicesINFORMATIONTECHNOLOGYSTRATEGTELECOMMUNICATIONSSTRATEGYIncooperationwithTelecomsSponsors,providesecureGames&Adminvoice/datanetworks(WAN/LAN)solution,includingallleasedlines,structuredcabling&activeequipmentIncooperationwithTelecomsSponsorsprovideallfixed,GSM,TETRA&wiredtelecommunicationsservicesandequipmenttosupportOlympicoperationsProvideCableTelevisionnetwork&equipmentProvideallaudio&visualsystems&equipmentsupportingSportDivision&SportPresentationoperationsManagement&technicalsupportonvenueTelecomoperationsincooperationwithTechnologyPartnersTELECOMMUNICATIONSSTRATEGYInENERGYSTRATEGYIncooperationwithenergysponsors&contractors,providegridpowerservicestosupportOlympicoperationsatallvenuesProvideStandbypower(generator)toallcriticalGamessystemsandoperationalareasoftechnology,media&venueoperationsProvideallevent/broadcastlightingforcompetitionvenuefieldofplays(FOP)withtwoindependentpowersuppliestoeachhalfoflightingfixturesProvidealluninterruptedpowersupplies(UPS)tocriticaltechnical&operationalspacesoftechnologyIncooperationwithenergysponsorsandcontractorsprovidepowermanagementandtechnicalsupporttoallOlympicvenuesENERGYSTRATEGYIncooperationVENUETECHNOLOGYSTRATEGYProvideoverallmanagementoftechnologyvenueoperations,actingasthesinglepointofcontactforfunctionalareaclientsandtechnologypartners&contractorsduringallphasesoftheOlympicprojectManagecompletevenueplanningprocessforTechnologyforbothGamesandTestEventsManageintegrationofimplementationworksofalltechnologypartners&contractorstoensurealltechnologysystemsandoperationsaredeliveredwithinagreedvenuespecificoperationaltimelinesProvideteamofVenueTechnologyManagers(VTMs)withappropriateskillstomanagethemulti-disciplineenvironmentoftechnologyatOlympicvenuesVENUETECHNOLOGYSTRATEGYProviTECHNOLOGYPROJECTOFFICEProvidecentralmanagementofresourceplanning,budgeting&supportservicesthatimpactedonoperationsofallTechnologyFunctionalAreas:Technologyequipmentallocationrequirements(TEAR)Staffplanning&managementProgressmonitoring&reporting(IOC,etc)Budgetplanning&monitoringSupportservices(Accreditation,Parking,etc)Technologypolicies&proceduresManageoverallplanningforTOCoperationswithTechnologyPartnersTECHNOLOGYPROJECTOFFICEProviTECHNOLOGYBUDGETTechnologytotalpreliminarycost* 387million€Including:IT 277million€Telecommunications 60million€Energy 50million€*VIKincludedTECHNOLOGYBUDGETTechnologytoTECHNOLOGYPLANNINGTIMELINESATHOCplanningTechnologyCriticalMilestonesTechnologySpecificplanningTECHNOLOGYPLANNINGTIMELINESAEvolutionofATHOCplanningintofullyintegratedVenueTeams2001200220032004ModelVenueTeamPlanningTeams(10)ProxyVenueTeamstorunTesteventsVenueTeams(~40)FunctionalAreaOperationsPlanningFunctionalAreas(30)EvolutionofATHOCplanninginTechnologyCriticalMilestonesG-3years:FinalizestrategyOrganizetheTechnologyDepartmentsFinalize1stversionofBudget&staffingplanG-2years:FinalizeORISrequirementsDefinetheTechnologyprojectsIssuethe1stversionoftheequipmentallocationBuildtheIntegrationLabFinalizetheTechnicalpartoftheSponsorshipAgreementsG-1year:Participatein12TestEventsandexecute19HomologationTestsAssigngroupofvenuestoVenueTechnologyManagers2004:Participatein34TestEventsandexecute19HomologationTestsFinalizeTOCconstructionandoperationalplanConductTechnicalRehearsals1&2TechnologyCriticalMilestonesTECHNOLOGYSPECIFICPLANNINGMaintainedthreeFunctionalPlans(IT,Telecoms,Energy)DevelopedVenueTechnologyIntegrationPlans45ProjectPlansforallVenuesTotalof9000activitiesincorporatingplanning,implementation&operationsAllsponsors/partnerskeyactivitiesincorporatedandlinkedCentralprogressmonitoringMonthlyreviewmeetingswiththeIOCandallTechnologypartnersVenueDeliverymeetingswiththeIOCandAOB(NOV03–JUNE04)TECHNOLOGYSPECIFICPLANNINGMaTECHNOLOGYSTAFFINGSTRATEGYMissionStatementTorecruitthe“best”staffwiththeknowledgeandtalenttodeliverexcellentserviceregardingallaspectsoftechnologythroughplanning,implementationandoperationsphasesofTestevents,OlympicandParalympicGamesTECHNOLOGYSTAFFINGSTRATEGYMi
Effectivemanagementofstaffplanningnecessitatedtheestablishmentofacoretechnologystaff-planninggroup(TSPG)withintheTechnologyDivision
OnestaffingManagerassignedpervenueclusterresponsibleforthevenuespecificstaffplanning&implementationofATHOC/ContractorsstaffandVolunteers
RecruitedVenueTechnologyManagerswithengineeringandprojectmanagementexperiencePowerma
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