UnitTwelveCommonBusinessDocumentationPartOne:TeachingAims&Requirements:1.Helpstudentstolearnandmasterkeywords,phrasesandrequirementsaboutvariousbusinessdocumentsorforms.2.Helpstudentstolearnsomeroutineworkofpreparingsuchdocumentsorformsininternationaltrade.3.Helpstudentstolearnhowtomakeorfillincommercialforms.PartTwo:BackgroundKnowledgeI.Usually,documentsshouldhavethefollowingcharacteristics:?Accuracy:Thedetailsindocumentsmustbeinstnctconformitywiththoseinthesalescontract.Noambiguouswordsorexpressionsshouldbeused.?Completeness:Everynecessarydetailshouldbeincludedineachdocument．?Conciseness:Noredundantwordsorexpressionsshouldbeused，andnocorrectionshouldbemadeonthedocument.?Promptness:Makesurethedocumentsarereadywhentheyareneeded,sothatunnecessarydelayorconfusioncanbeavoided.Ⅱ

.Sortsofbusinessdocuments1.GovernmentcontroldocumentsA.ImportLicenseB.ForeignExchangeLicenseC.ExportLicenseD.CertificateofOriginE.InspectionCertificateF.ConsularInvoiceG.CustomsInvoice2.CommercialDocumentsCommercialdocumentsaregenerallyissuedbytheimporter,exporterorsomerelevantnon-governmentalbusinessorganizations.Theyaimtoensuresmoothtransactionsandusuallyinclude：A.ProformaInvoiceB.CommercialInvoiceC.OualityCertificateE.WeightCertificate3.FinancialDocumentsA.ApplicationFormforInternationalMoneyTransferB.DraftsC.Banker’SDraftD.CommercialDraftE.SightDraftF.TimeDraftG.LetterofCreditBILLOFEXCHANGE憑

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4.TransportationDocumentsA.ShippingNoteB.PackingListC.BillofLadingD.ConsignmentNote(rail/road)E.AirWaybillF.ParcelPostReceiptG.CombinedTransportDocumentsH.ArrivalNotificationI.Definitions:1.Thecommercialinvoiceisessentiallyabill(i.e.invoice)fromtheseller(theexporter)tothebuyer(theimporter)describingthepartiestotheagreement,thegoodstobesold,andthetermsinvolved,asagreedbetweentheexporterandimporter.

2.Aconsularinvoice,obtainedfromtheconsuloftheimportingcountryatthepointofshipment,insuresthattheexporter'stradepapersareinorderandthegoodsbeingshippeddonotviolateanylawsortraderestrictions.AdValoremtaxesorspecificimportdutiesaredeterminedfromaconsularinvoice.PartThree:StudyofCommercialInvoice3.Aproformainvoiceisaquote/quotationinaninvoiceformatthatmayberequiredbythebuyertoapplyforanimportlicense,contractforpre-shipmentinspection,openaletterofcreditorarrangefortransferofhardcurrency.Asmentionedforthequotation,thepointstobeincludedintheproformaare:1).Seller’snameandaddress2).Buyer’snameandaddress3).Buyer’sreference4).Itemsquoted5).Pricesofitems:perunitandextendedtotals6).Weightsanddimensionsofquotedproducts7).Discounts,ifapplicable8).TermsofsaleorIncotermused(includedeliverypoint)9).Termsofpayment10).Estimatedshippingdate11).Validitydate5.Acustomsinvoiceisanextendedformofcommercialinvoicerequiredbycustoms(ofteninaspecifiedformat)inwhichtheexporterstatesthedescription,quantityandsellingprice,freight,insurance,andpackingcosts,termsofdeliveryandpayment,weightand/orvolumeofthegoodsforthepurposeofdeterminingcustomsimportvalueattheportofdestination.

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.Thefollowingaspectsmustbecheckedinpreparationofancommmercialinvoice:1.Thedocumentmustbeheadedasperrequirements,e.g.Invoice,CommercialInvoice,TaxInvoice,etc.2.Unlessotherwisespecified,theinvoicemustbemadeoutbytheexporter(theshipper）andaddressedtotheimporter(theconsignee).3.Thedescriptionofthegoods.Inthecaseofadocumentarycredit,thisdescriptionhastocorrespondexactly(wordforword)tothedescriptionintheCredit.Thetermsofdeliverymustbepartofthegoodsdescriptionifsospecified.

4.Thecurrencyandtheamountstatedintheinvoice,aswellastheindividualitems,mustcorrespondtothetermsofthesalescontract/salesconfirmation.5.Customstariffandlicensenumbers,Credit