1、,Using Manuscript Central The Only People who Enjoy Change are Babies with Wet Diapers,Why Adopt Manuscript Central?,Peer review process needs stronger focus Discipline Structure - Uniformity Improve overall timeliness improvements to meet TAB requirements Average submission to first decision 90 day

2、s (gradually reducing to 60 days by 2012) Average submission to publication 1 year Need to reduce workload on volunteers Need data for TAB periodical reviews and other occasional reports TAB has directed IAS to implement a management tool,currently,Peer Review - - - The process to determine whether

3、a paper will be published in an IAS Periodical,Also determines whether the paper will be published in IEEE Transactions on Industry Applications IEEE Industry Applications Magazine,Functions of Manuscript Central Peer-review management Reviewer selection and on-line review E-mail communications Data

4、 capture Performance statistics Support of prize paper selection,Contrasting IAS with Other IEEE Societies,Complexity of IAS Publications Activities Requires that the IAS Manuscript Central Site be Different from Other IEEE Societies,Redefined role for Department Vice-Chair, Paper - Monitor status o

5、f paper committee paper reviews - Prepare quarterly report for Department Chair - Alert Department Chair to committee problems - Recommend candidates for annual Transactions and Magazine prize paper awards,Manuscript Central does NOT change the fundamental review process within IAS Objective is to e

6、nhance efficiency through automation,Is Manuscript Central “Too Complicated”?,One Manuscript Central System for all of IAS,Some features of Manuscript Central may appear unnecessary to some committees,18 IAS Committees with 18 Different Traditions,Design Objective: automate existing processes Retain

7、 traditional committee processes Minimize user effort as much as possible,Reflects Fundamental Nature of IAS,Significant Differences in Traditions,“Review All” Tradition: PID committee reassignment Downloads manuscript pdf files for conference record Alternate if TCPRC is also the author,Society Adm

8、inistrator Data base and e-mail template maintenance Author invitations (cosponsored); committee reassignment Overall user support,Hierarchical Roles and Responsibilities establish MSC access privileges,Every committee must have at least one AE Larger committees will have multiple AEs to deal with w

9、orkload TCPRC may also serve as Admin in smaller committees,Manuscript Central Roles and Responsibilities,Society Administrators Committee Administrators Technical Committee Papers Review Chairs Associate Editors,Reviewers Authors,Perpetual Roles No expiration,Specified term expire Feb 2010,Role Ass

10、ignments Must Be Reviewed Annually,The Manuscript Central Process: 7 Steps,Issue an invitation (create a stub) Submit the manuscript Complete the Checklist and assign Associate Editor Select and assign reviewers Complete the review Decide the consensus and recommend disposition Confirm the dispositi

11、on,Administrator Author Papers Review Chair (TCPRC) Associate Editor Reviewer Associate Editor Papers Review Chair,Let the Games Begin!,Step 1: the Invitationdone by Committee Admin Authors may submit only in response to an invitation issued by a committee Invitation establishes unique “ownership” o

12、f each manuscript by the originating committee Manages “over the transom” submissions that violate IAS “presentation first” policy Generates unique “cradle-to-grave” tracking ID eg 2008REPC X (sequential number) Information the Admin must submit to create the invitation: Title of manuscript Name and

13、 e-mail address of the corresponding author Sponsoring Technical Committee and conference Submission deadline (established by conference) Time required to originate invitation Less than 2 minutes Manuscript Central generates communications with author Invitation also serves as the formal notificatio

14、n that the paper has been accepted for presentation at an IAS-sponsored conference Timing of invitation (for papers to be presented at IAS-sponsored conferences) After the committee has completed its preliminary evaluation of proposed conference papers Before the final manuscript is required for the

15、 conference record Timing of invitation (for papers from cosponsored conferences, APEC and ECCE, etc) After the author has contacted the committee,Manuscript Central Workflow,WARNING!,Conference Record pdf files must contain a unique “CCC” code Assigned by IEEE Conference Services Changes every year

16、 Manuscript Central will embed the CCC code in the pdf file But CCC Codes are not yet known for 2009 conferences Must hold off issuing invitations for 2009 conference manuscripts Admins will be advised as soon as CCC codes are available Target: December Conference Organizers: Please contact IEEE Con

17、ference Services ASAP to execute your “Conference Record Acquisition”,Creating the Invitation (Stub),1. Declare “Read Only Fields”,Click “Manuscript Type” and “Custom Fields on Attributes Page”,Creating the Invitation (Stub),2. Select host committee from “Manuscript Type” pulldown menu,Creating the

18、Invitation (Stub),3. Complete conference information,For IAS Conferences: Select conference year Select conference name Input announced m/s deadline For non-IEEE conferences: Select conference year Key in conference name eg: INDUSCON Choose appropriate m/s deadline,Note: Coming 9/08 - additional pulldow