1、,Business English Writing 商務(wù)英語(yǔ)寫(xiě)作,主講人 欒述文 中國(guó)石油大學(xué)文學(xué)院,Business English Writing 商務(wù)英語(yǔ)寫(xiě)作,主講人 欒述文 中國(guó)石油大學(xué)文學(xué)院,第十八講 Notices 通知-通告-告示,Unit 9-3 Notices,9.3.1 Introduction,Notices are effective means of written communication to reach a large audience. Functions of Notices: Announce social events; Report on matte

2、rs of general interest to employees; Inform staff of new procedures; Advertise posts for internal appointment； Remind staff of procedures; Require signatures of staff of agreement or disagreement with some proposed policy of action.,Unit 9-3 Notices,9.3.1 Introduction,Two Main Types of Notices: (1)

3、Notices printed to be circulated among parties concerned; (2) Notices intended to be printed on a notice-board, which are referred to as announcements. To make all notices on a notice board immediate, its important to remove all dead notices in order for the notices to serve their purposes. There is

4、 no direct line of communication from the writer of the notice to the people who read it.,Unit 9-3 Notices,9.3.2 Layout of Notices,A notice requires a clear heading at the top, followed by the main body separated into paragraphs. The notice must have the name and position of the person who wrote it

5、and the date at the bottom.,Unit 9-3 Notices,9.3.2 Layout of Notices,When a notice is meant for notice board display, it has the same layout as the above, but sometimes fully-blocked display of the body is preferred. The signature of the notice issuer is required before the name in printed form.,Uni

6、t 9-3 Notices,9.3.2 Layout of Notices,Guidelines for Writing Notices: Use different size print to emphasize headings. Use asterisks or bullet points to list information. Leave spaces between headings and different sections. Use capitals, bold, italics or underlying to distinguish some information wh

7、en necessary. Use subheadings to break up the main information logically. In closing, if the event intends to motivate actions, specify what should be followed.,Unit 9-3 Notices,9.3.3 Sentence Menu for Writing Notices,For Opening: Please be informed that We regret that the Retail Sales Dept. will be

8、 closed from to for regular maintenance. The company announced today the creation of a new corporate department. It has come to our attention that duplicating machines newly installed in our company often break down, due to This is to formally announce the following regulations made by the Board of

9、Directors. ABC Company is pleased to announce its establishment. We shall be in operation from ,Unit 9-3 Notices,9.3.3 Sentence Menu for Writing Notices,For Motivating Action: The management would appreciate the cooperation of the staff to work for two extra hours in the following two weeks. It is o

10、ur companys policy that long-distance calls can be made only on business affairs in the office. Please be aware of the plan alongside this notice, and note the following parking areas. The building work is part of our program to improve our facilities so we need your kind cooperation. Please note that this rule must be adhered to by all members of staff. We hope that all of our staff members to participate in this program.,Unit 9-3 Notices 9.3.4 Sample,9.3.5 Case