1、User Manual for Kingdee K/3 WISE General LedgerStatementThe copyright of this document is owned by Kingdee Software (China) Co., Ltd. No part of this document may be altered, reproduced, excerpted, translated, reprinted or rewritten in any form or by any means without the prior written consent of Ki

2、ngdee.Kingdee Software (China) Co., Ltd.Preface-1- The manual is organized in the following sections, helping you to effectively use the General Ledger module: General Description Instructions Procedures Functions & Features System SettingsThe Preface provides you with the way to obtain other helpfu

3、l information as well as the conventions.Target ReadersThis manual is intended for users who have solid work experience and expertise in the related area and know the basics of the Kingdee K/3 system. Before first time use, it is recommended that you attend one or more our training programs. For mor

4、e information about the training, please contact our local Kingdee office. To learn more details about the system, such as user interfaces, please familiarize yourself with the Kingdee K/3 system and the MS SQL SERVER, and read the technical documentation that comes with the Kingdee K/3 system.Sourc

5、es of Relevant InformationYou may acquaint yourself with our system and get service and help through the following channels.1. OnlineTo keep yourself up to date with our latest Kingdee K/3 products, applications and solutions, please visit our website at /.2. Pre-sale Consulting

6、To meet enterprises development and management needs, we provide management consultation and solutions, helping enterprises to make quick and right decisions.3. Product TrainingTo stay at the forefront of technological and management innovations, Kingdee is committed to providing customers with holi

7、stic industrial solutions. In addition to its wide range of quality products, Kingdee also offers comprehensive training, helping users to quickly deploy their software applications.4. ConsultingBased on the extensive experience of more than 10,000 customers as well as advanced management ideas and

8、management software applications worldwide, Kingdee has developed Golden Finger Implementation Methodology, a software application methodology that suits Chinas actual situation -. Kingdee has no hesitation in helping you achieve more success by leveraging its solid experience and expertise in enter

9、prise management and IT technology.5. Field SupportOur qualified professionals are always ready to discuss with you face to face about any issues and conduct field research and analysis to work out a right solution immediately.6. CRM ServiceBy utilizing the Kingdee EAS-CRM, a powerful customer relat

10、ionship management system, Kingdee has established a comprehensive customer information management library, enabling Kingdee to solve customers problems immediately, to maintain an exhaustive customer record and to provide customers with long-term, sustainable, efficientservices.7. CSP ServiceKingde

11、e relies on its years of experience and state-of-the-art management practices to provide integrated CSP service that best suits customers need. As the industrys most holistic service, the CSP is distinguished by a full range of features that build on Kingdees cutting-edge technology and professional

12、 service team.8. Call CenterThrough customer call center, we provide you with attentive service and respond to your questions and concerns quickly.9. Personalized ServiceIn response to customers need for personalized service, we provide customized service and utilize all the resources available to o

13、ffer you full-featured applications together with our partners.10. Convenient ServiceAs a provider of both solutions and products, we offer you easy access to our services, removing your worry of choosing from a wide selection of solutions while at the same time ensuring the compatibility and integr

14、ity of our products and solutions.11. PartnershipWe are looking to forge strategic partnership with other IT industry leaders in order to provide you with an extensive array of services, including enterprise management consulting, systems integration, training and more. In addition to Kingdees broad

15、 service portfolio, you also gain access to services offered by Kingdees partners.12. UpgradeOur upgrade service enables you to mitigate inflation risks, to protect your value-added investment over time, and to cost-effectively upgrade your system.Product DesignBased on the base management philosoph

16、y, Kingdee K/3 incorporates robust management capabilities, including business flow planning, organization, and coordination across the product (service) value chain as well as effective business and management procedures. In terms of strategic management, the system focuses on enterprises master da

17、ta, basic business flows, internal control, knowledge management, employees conduct. Additionally, it provides the ability to supply all the information required for decision- making throughout strategic management procedures by utilizing a wide variety of tools and methods and to monitor the proble

18、ms arising out of strategy implementation in real time, thus helping enterprises to sharpen their competitive edge.-3-A cornerstone of the enterprises continuous management practice, base management determines whether the enterprises strategic objectives can be realized and whether the enterprises d

19、evelopment is really sustainable. This management practice features process management, because it provides first-hand documents that can truly reflect business procedures and helps make business and strategic decisions through rational knowledge.About KingdeeKingdee International Software Group Com

20、pany Limited is a leading provider of business software and e-business application solution in the Asia-Pacific region, and one of the fast-growing ISV in global software market, and a leading company of Chinese software industry. The software product developed and sold by Kingdee includes the busin

21、ess management software that meets the demand of business management of the fast- growing new market, the e-business application software that offers service via Internet, as well as the middleware software used by enterprises to establish e-business platform. Besides, Kingdee also provides customer

22、s worldwide with software-related management consulting, implementation and technical service. Kingdees unique “fast configuration, fast implementation, fast application, fast effect” globalized product and service positioning can help customers meet the challenge of the uncertain commercial environ

23、ment calmly, realize the perfect combination of business flow and IT technology, carry out effective management innovation and ensure fast, sustainable and healthy growth of the organization.Kingdee Software (China) Co. Ltd. is the creator of Chinas first accounting software based on WINDOWS, first

24、pure JAVA middleware software, and first three-tier ERP system based on Internet platform. Kingdee K/3 is the business software with the highest occupation ratio in the ERP market among Chinese small and medium-sized enterprises. In October 2004, Kingdee formally released the new generation product

25、- Kingdee EAS4.0 (Kingdee Enterprise Application Suite). Kingdee EAS bases itself upon Kingdee BOS - the commercial operation system independently researched and developed by Kingdee. It targets at large and small-sized enterprises, adopts the newest ERP II management idea and integrated design. It

26、is composed of over 50 application modules and covers enterprises internal resource management, supply chain management, customerrelationship management, knowledge management, commercial intelligence, etc. and realizes the business coordination among enterprises and the application integration of e-

27、 business.Compilation Agreement Agreement of General Format Agreement of Graphical Interface Format Agreement of Keyboard Operation Agreement of Mouse Action Special SignsDescription of Symbols of Flow ChartThis manual uses EPC (Event-driven-Process Chain) to depict the main business flow. EPC refer

28、s to Event-driven-Process Chain. Through connecting to event and task, users can set up the module of complicated business flow and make an analysis. EPC method not only uses intelligible symbols and language to help users and consultants describe business information system, but also integrates org

29、anizational structure, function, data and information flow. EPC module can demonstrate how the interruption of task chain and liability chain affects a companys ability to optimize its business flow. By matching the organization with each task, users can see which department or post is involved with

30、 the flow very conveniently.Concerning the description of the symbols mentioned in EPC chart, see the table below:NameIconDefinitionExampleFormatDescriptionCautionReminds users of possible serious consequence andcall users attention to use it discreetly.NoteProvides some important descriptions.Examp

31、leGives an example so that users can understand it very clearly.PreconditionRefers to the operation that must be completed before a certain operation.DefinitionDefines financial or computer terms that appear.FormatDescriptionClickPress left mouse and click an object.Double-clickContinually press lef

32、t mouse twice and open an object.Right-clickSelect an object and press right mouse.Drag-dropNon-stop press left mouse and move mouse todesignated position then releases the mouse.FormatDescriptionKey 1Key name on the keyboard.Key 1 + Key 2Press two keys simultaneously.FormatDescriptionBoldWindow nam

33、e.BoldGeneral menu item or dendrite structure menu item.BoldButton in the window.Option in the form.-Continuous selection of menu and its submenu ordendrite structure.FormatDescriptionArial CharacterTextUnderlineInput MessageItalicPrompt Message-5-FeedbackThank you for using our product and user man

34、ual. This manual is delivered together with a feedback form You are highly appreciated to indicate your opinions and suggestions on our product or user manual and send the form to our local Kingdee office or fax it to K/3 Product Department at +86-755-26615016. Kingdee is looking forward to your sug

35、gestions and opinions.EventIt describes thehappening of the state of affairs, and oppositely acts as a trigger.Receivingoriginal voucherFunctionsItdescribestheconversion from initial state to final state.New VoucherOrganizationUnitItdescribestheenterprisesstructure roughly.Accountant offinancial dep

36、artmentInformation,Material, Resource ObjectIt describes the object inreal world (for example, business object, and material object).AccountRouteIt displays theprecedence relationship of connection of differentflows (navigation assistance).Voucherhandling procedureLogicOperational CharacterIt descri

37、bes the logicrelationship between event and function or flow.“XOR”: One has to make exclusive choice from multiple flows.“V”: It stands for “or” relation.“”: It stands for “and” relation.Control FlowIt describes theprecedence and logic dependency relationship between event and function or flow.Infor

38、mationFlow, Materials Circulation It defines whether afunction can be read, altered or written in.Allocation ofResource, Organization UnitIt describes which unit(staff) or resource can be used to process a certain function or flow.Table of ContentsChapter 1 Module Overview11.1 About the Module11.1.1

39、 Multiple Auxiliary Accounting11.1.2 Account Accrual Control21.1.3 Account Budget Control21.1.4 Accounting Flow of Voucher Divided Account System21.1.5 Powerful Accounting Book and Statement Query21.1.6 Multiple-currency Account Processing31.1.7 Cash Flow Statement Preparation31.1.8 Current Transact

40、ion Accounting and Accurate Calculation of Account Aging31.1.9 Seamless Integration with Other Modules31.1.10 Detailed Management Functions for Vouchers Generated by OtherTransaction Modules31.1.11 Auto-transfer Settings41.1.12 EOP Foreign Exchange Adjustment41.1.13 EOP Profit and Loss Carried Forwa

41、rd41.1.14 Transaction Collaboration inside a Group41.1.15 Month Can Be Selected in Controlling the Closing Date41.2 Module Location in K/3 ERP System41.3 Interfacing with Other Modules51.3.1 Interfacing with A/R and A/P61.3.2 Interfacing with Fixed Assets61.3.3 Interfacing with SCM61.3.4 Interfacing

42、 with Payroll Management61.3.5 Interfacing with Report61.3.6 Interfacing with Budget Management71.3.7 Interfacing with Cash71.3.8 Interfacing with Project Management71.3.9 Interfacing with Cost71.3.10 Interfacing with MBO71.3.11 Interfacing with Expense Management71.3.12 Interfacing with Online Reim

43、bursement71.3.13 Interfacing with Internal Control Analysis8Chapter 2 Major Flows and Descriptions92.1 Flow Chart for General Transaction92.2 System Initialization92.2.1 Flow Chart92.2.2 Flow Description112.3 Voucher Processing Transaction112.3.1 Flow Chart112.3.2 Flow Description132.3.3 Entry and C

44、heck132.3.4 De-check152.3.5 Posting and Reconciliation172.4 Transactions202.4.1 Flow Chart202.4.2 Flow Description212.5 Closing Processing222.5.1 Flow Chart222.5.2 Flow Description23-1-Chapter 3 System Initialization253.1 Initialization Flow253.2 Operation Instruction253.2.1 Adding an A/C Set253.2.2

45、 System Settings273.2.3 Master Data Settings363.2.4 Entering Initial Balance363.2.5 Entering initial balance of cash flow403.2.6 Ending Initialization413.2.7 De-initialization413.2.8 Exporting Standard Template of Initial Balance423.2.9 Importing Initial Balance43Chapter 4 Voucher Processing454.1 Vo

46、ucher Entry464.1.1 Introduction to Main Functions of the Toolbar464.1.2 Commonly-used Function Key474.1.3 Specifying Cash Flow on Voucher484.1.4 Illustration for Major Fields of Vouchers504.1.5 Introduction to Functions of Major Menu Items524.2 Voucher Query554.2.1 Filter Conditions.554.2.2 Adding V

47、oucher574.2.3 Editing Voucher574.2.4 Deleting Voucher574.2.5 Copying Voucher584.3 Voucher Check584.3.1 Approving a Voucher584.3.2 Mass Check594.4 Double Check by Cashier594.5 Supervisor Authorization604.6 Voucher Posting614.7 Voucher Reversal.634.8 Voucher Summary634.9 Printing644.10 Introduction of

48、 Other Functions654.10.1 Voucher Template654.10.2 Twin Voucher Entry674.10.3 Importing Standard Voucher674.10.4 Exporting Standard Voucher684.10.5 Voucher Report704.10.6 Voiding and De-voiding Voucher704.10.7 Sorting Voucher704.10.8 Sending SMS and E-mail71Chapter 5 Transactions735.1 Settings Concer

49、ning Transactions735.1.1 System Parameter Settings735.1.2 Account Settings.745.1.3 Transaction Initialization745.1.4 Vouchers Concerning Write-off755.2 Write-off Management765.2.1 Methods and Requirements765.2.2 Write-off Processing785.2.3 Write-off Logs81-2-5.3 Transaction Reconciliation Statement8

50、25.3.1 About Transaction Reconciliation Statements825.3.2 Filter Condition835.3.3 Browsing835.3.4 Confirming Bad Debts845.3.5 Re-setting Conditions of Transaction Reconciliation Statement845.3.6 Exporting845.3.7 Previewing and Printing845.4 Aging Analysis855.4.1 Functions855.4.2 Calculating Principl

51、e855.4.3 Setting Filter Condition865.4.4 Browsing and Query875.5 Bad Debts Details885.5.1 Introduction885.5.2 Query Filter Condition885.5.3 Query895.6 Bad Debt Statistics & Analysis895.6.1 Introduction895.6.2 Filter Condition895.6.3 Query90Chapter 6 Internal Transaction Management916.1 Process916.2

52、A/C Set Parameter Settings of Group926.3 A/C Set Master Data Settings by Subsidiary926.3.1 Parameter Settings of Subsidiary926.3.2 Matching Internal Branches936.4 Our Internal Transaction966.4.1 Filtering976.4.2 Sending and Cancelling986.4.3 Associatedly Querying Our Voucher996.4.4 Associatedly Quer

53、ying Counterparts Entry996.4.5 Previewing, Printing, Exporting, Refreshing and Page Settings1006.4.6 Linking to Message Center1006.5 Querying and Confirming Internal Transactions Messages at Party B1006.5.1 Querying Counterparts Message and Operation1006.5.2 Filtering1016.5.3 Generating Voucher1026.

54、5.4 Specifying Voucher1036.5.5 Cancelling Operations of Generating Voucher and Specifying Voucher1046.5.6 Associatedly Querying Counterpart Transaction Entries1056.5.7 Reconciling Internal Transaction1066.5.8 Linking to Message Center1066.6 Querying Confirmation Messages from Party B at Party A.1066

55、.6.1 Filtering1066.6.2 Viewing Our Voucher and Associatedly Querying Our Transaction Entry107Chapter 7 Adjustment Period Processing1097.1 Adjustment Period Management1097.2 Adding Voucher of Adjustment Period1107.3 Querying Voucher of Adjustment Period1107.4 Posting Voucher of Adjustment Period110-3

56、-Chapter 8 Closing Processing1118.1 Adjust EoP Exchange Rate1118.2 Carry Forward Profit & Loss1148.3 Auto-transfer1168.3.1 Template Settings.1178.3.2 Generate Transfer Voucher1198.4 Voucher Amortization1228.4.1 Main Toolbar Functions1238.4.2 Main Menu Functions1238.4.3 New Voucher Amortization Template1248.4.4 Voucher Amortization Scheme Mana