1、Practical writing應(yīng)用文寫作第1頁，共74頁。Part II: announcement and notice Part III: PosterPart I: letter writing第2頁，共74頁。Part I: letter writing Letter of suggestions 建議信 Letters of Application 申請信 Letters of Complaints 投訴信 Letters of Apology 道歉信 Letters of Thanks 感謝信第3頁，共74頁。What is job application letter ?Fe

2、atures of application lettersFunction of application lettersStructure of English application lettersSample English application lettersLayout of English application letters and superscription (信封格式)Letter of Application 第4頁，共74頁。what is application letter writingA letter that accompanies your resume.

3、 Serves to introduce you to a prospective employer, makes a first impression about you and your writing ability, and prepares your prospective employer for what they will find in your resume.In other words, application letter is a highlight of your resume. But its not a repetition of your resume, ra

4、ther, itadds clarity and refinement to what you put in your resume. 第5頁，共74頁。Features of Application LettersClearness (明了)Focus on the subject seeking a job, dont beat about the bushes.The structure should also be clear so that the reader can easily get your point.Conciseness (簡潔)All the information

5、 included in the letter should be relevant to the job. Besides, use more short sentences than compound sentences. 第6頁，共74頁。Features of Application LettersCorrectness (準(zhǔn)確)Be correct in your wording, and avoid too many spelling or punctuation mistakes.Courtesy (politeness) (禮貌)Write in a proper tone.

6、Show your respect to the receiver. But there is no need to flatter (奉承) them. Self-respect is also very important.第7頁，共74頁。Function of Application LettersAttentionInterestDesireActionTry to use a specific salutation (稱呼): Dear Sir / MadamDear Mr. SunHighlight your ability or experience relevant to t

7、he position you apply for. Ask for a job interview. For example, “I can come to your office for an interview between 9:30 am and 5:30 pm on any weekday. My telephone number is ”第8頁，共74頁。Structure of English Application LettersHeading信頭Inside Address信內(nèi)地址Salutation稱呼Body正文Complementary Close結(jié)束語Signatu

8、re簽名Enclosure附件第9頁，共74頁。HeadingInside AddressBody of LetterSalutationComplementary CloseEnclosureSignature第10頁，共74頁。Heading信頭Includes the writers address (telephone number in some cases), postal code and date of writing. It tells the receiver from whom the letter is from and when it is written, and

9、will make it more convenient for the receiver to reply. Its on the upper right corner (右上角) of the letter paper.E.g.58 Xige Street Xuzhou, Jiangsu 214001ChinaMarch 17, 2009中國江蘇省徐州市西閣街58號郵編：214001第11頁，共74頁。58 Xige Street Xuzhou, Jiangsu 214001ChinaMarch 17, 2009第12頁，共74頁。Pay attention to the differen

10、ces of writing address and date in English and Chinese :Heading信頭 Order of street name and house number 解放路9號 9 Jiefang Road 解放北路9號 9 N. Jiefang Road 淮海中路56號 56 Central Huaihai Road 光河西路16號34單元 16 W. Guanghe Road, Apt. (apartment) 34 16 W. Guanghe Road, Flat 34AmEBrESometimes, you need to mention th

11、e floor number,notice the differences between British English and American English:BrE一樓二樓the ground floorthe first floorAmE一樓二樓the first floorthe second floor1 / F1 / F2 / F第13頁，共74頁。Pay attention to the differences of writing address and date in English and Chinese :Heading信頭 When writing the name

12、 of a city, The province or state name can be omitted if the city is famous. In America, most state names can be abbreviated (縮寫), but the names of Chinese provinces and cities can not be abbreviated.第14頁，共74頁。Heading信頭 There are 4 ways of writing the date: Mar. 17, 2009 Mar. 17th, 2009 17 March, 20

13、09 17th March, 2009AmEBrEMost commonly usedAnother informal way:5 / 6 / 2008But, it may cause misunderstanding : To British people, it means June 5, 2008 To American people, it means May 6, 2008第15頁，共74頁。Heading信頭 Pay attention to the following points when writing the date: The year should be writte

14、n in its complete form. For example, 2008 (not 08). Months can be written in their abbreviated forms, except May, June and July. British people prefer ordinal numbers (序數(shù)詞) like 1st, 2nd, 3rd, 4th, while American people like cardinal numbers (基數(shù)詞) such as 1, 2, 3, 4.第16頁，共74頁。Inside Address信內(nèi)地址Inclu

15、des the receivers name, address and position. Should be consistent with the address on the evelope. Otherwise, the letter may be rejected. Its below the heading with space of one or two lines, but begins at the left margin (信紙左邊頂格). Better add titles (尊稱) before the receivers name.E.g.Mr. Sam AdamsE

16、wart Leather ProductImport & Export Corporation36 Main StreetToronko, CaliforniaU.S.A.美國加利福尼亞州托朗克市莓茵街36號愛華特皮革制品進(jìn)出口公司山姆亞當(dāng)斯先生收第17頁，共74頁。58 Xige Street Xuzhou, JiangsuChinaMarch 17, 2009Mr. Sam AdamsEwart Leather ProductImport & Export Corporation36 Main StreetToronko, CaliforniaU.S.A.第18頁，共74頁。If you

17、dont know the name of the person in charge of recruitment, you may write toInside Address信內(nèi)地址The ManagerEwart Leather ProductImport & Export Corporation36 Main StreetToronko, CaliforniaU.S.A.美國加利福尼亞州托朗克市莓茵街36號愛華特皮革制品進(jìn)出口公司經(jīng)理 收Personnel DepartmentEwart Leather ProductImport & Export Corporation36 Main

18、 StreetToronko, CaliforniaU.S.A.美國加利福尼亞州托朗克市莓茵街36號愛華特皮革制品進(jìn)出口公司人事部 收Or第19頁，共74頁。Salutation稱呼One or two lines below the inside address. Followed by a colon (冒號) in British English, but a comma in America and Canada.58 Xige Street Xuzhou, JiangsuChinaMr. Sam AdamsEwart Leather ProductImport & Export Co

19、rporation36 Main StreetToronko, CaliforniaU.S.A.Dear Sir,第20頁，共74頁。Salutation稱呼Dear SirsDear MadamDear Mesdames親愛的女士們GentlemenDear Mr. Dear Mrs. Dear Miss Dear Ms. To Whom It May Concern 敬啟者第21頁，共74頁。Body正文Usually consists of several paragraphs. Begins with an openingsentence and ends with a closing

20、 sentence. Should avoid usingslang (俚語), vulgarism (俗語) and abbreviation (縮寫).One or two lines below the salutation. Includes your purpose of writing the letter, your personal information (gender, age, educational background, work experience, skills, etc.), referee (見證人) or recommender (推薦人), and re

21、quest for a job interview.第22頁，共74頁。Body正文 Common opening sentences I am pleased / happy to I have pleasure in I have the pleasure of I take the liberty of 冒昧 Please allow me to call your attention to The purpose / object of this letter is to I am writing this letter to 第23頁，共74頁。Body正文 If you write

22、 in reply to an advertisement In reply / Replying to your advertisement in todays China Daily, I offer myself for the post. 拜讀今日中國日報上貴公司的征才廣告，本人愿 應(yīng)征該職位。 With reference / Referring to your advertisement in China Daily of May 28 for a secretary, I wish to tender my service. 五月二十八日貴公司在中國日報上廣告正聘一位秘 書，本人

23、愿就該職位。第24頁，共74頁。Body正文 If you write in reply to an advertisement Having noticed your advertisement in , I hope to offer my service for the post. I would like / wish to apply for the post of an executive as advertised in 第25頁，共74頁。Body正文 If you get the recruiting information from somewhere else Learn

24、ing from Mr. Mayer that you are looking for a secretary, I should like to apply for the post. 從邁耶先生處得知，貴公司正招聘一位秘書，我愿 應(yīng)征此職。 I have learned from a friend that there is a vacancy in , and I wish to apply for the position. I have learned that you are looking for a sales manager with experience in sales

25、and a good command of English, so I desire to apply for the position.第26頁，共74頁。Body正文 Common closing sentences Please inform me that / of 惠請告知 I will thank you for your informing me that / of I should be glad if you would inform me that / of I look forward to your early reply.盼您早日回復(fù)。 I should be gla

26、d to have a personal interview. Please kindly grant me an interview.懇請準(zhǔn)予面談。第27頁，共74頁。Complementary Close結(jié)束語Equivalent to “敬上” , “謹(jǐn)啟” in Chinese. Two or three lines below the body of the letter. The beginning letter of the first word should be capitalized (第一個詞首字母大寫). Followed by a comma.HeadingInsid

27、e AddressBody of LetterSalutationYours sincerely, 第28頁，共74頁。 To a company or someone you dont know Yours truly / Truly yours Yours faithfully / Faithfully yoursComplementary Close結(jié)束語 Yours sincerely / Sincerely yours To a supervisor or an elder Yours respectfully / Respectfully yours Yours obedientl

28、y / Obediently yours Yours gratefully / Gratefully yours第29頁，共74頁。 To a friend Yours / Ever yours / Yours ever Yours affectionately / Affectionately yoursComplementary Close結(jié)束語 Yours cordially / Cordially yours Yours devotedly / Devotedly yours Yours intimately / Intimately yours Yours lovingly / Lo

29、vingly yours第30頁，共74頁。Right under the complementary close. Shows the authenticity (真實(shí)性) of the letter and the respect of the writer. If there is a printed name, add another handwritten signature above the printed one.HeadingInside AddressBody of LetterSalutationYours sincerely, Signature簽名(Handwritt

30、en Signature)Zhang San第31頁，共74頁。Enclosure附件Under the signature. Indicates materials attached to the letter. Abbreviated as “Encl.” or “Enc.” Should state the content and amount of enclosed files.E.g. Enclosure: A resume附上簡歷一份 Enc. A photocopy of academic degree certificate附學(xué)位證書復(fù)印件一份 Encls. 2 photogr

31、aphs附照片兩張第32頁，共74頁。Enclosure附件 Enclosure can also be stated in the body of the letter.E.g. Enclosed please find 隨函附上, 請查收 Enclosed you will find I enclose (herewith) I attach (hereto) You will find enclosed 第33頁，共74頁。Layout of English Application Letters and Superscription (信封格式) Block Style 平頭式56 X

32、ia Fei RoadWuhan 43 P. R. ChinaJune 30, 2008Personnel DepartmentHuihuang CompanyMain StreetCalifornia, U.S.A.Dear Sir,Please consider me for the position of market investigator you advised in Market Information of June 17th. I am 28 years old, Yours sincerely,(Signature)Wang Jun第34頁，共74頁。Layout of E

33、nglish Application Letters and Superscription (信封格式) Indented Style 縮進(jìn)式56 Xia Fei Road Wuhan 430015 P. R. China June 30, 2008Personnel Department Huihuang Company Main Street California, U.S.A.Dear Sir, Please consider me for the position of market investigator you advised in Market Information of J

34、une 17th. I am 28 years old, Yours sincerely, Wang Jun Encl. A resume第35頁，共74頁。Layout of English Application Letters and Superscription (信封格式) Modified Style 折衷式56 Xia Fei RoadWuhan 430015P. R. ChinaJune 30, 2008Personnel DepartmentHuihuang CompanyMain StreetCalifornia, U.S.A.Dear Sir, Please consid

35、er me for the position of market investigator you advised in Market Information of June 17th. I am 28 years old, Yours sincerely, (Signature) Wang Jun第36頁，共74頁。Layout of English Application Letters and Superscription (信封格式)Superscription 信封書寫格式Return Address (寄信人地址)Stamp Address(收信人地址)Mailing Direct

36、ions (信件類別) Remarks(附加說明)第37頁，共74頁。Layout of English Application Letters and Superscription (信封格式)Superscription 信封書寫格式Zhao MinAnhui UniversityHefei, P. R. ChinaProf. John WiseChairman, Dept. of BiologyVancouver Education College100, St. Greenhill Ave.Vancouver 24CanadaAir Mail Personal第38頁，共74頁。Lay

37、out of English Application Letters and Superscription (信封格式) Mailing Directions & Remarks Air Mail (By Air Mail / Via Air Mail)航空 Air Mail Registered航空掛號 Sea Mail海運(yùn) Registered掛號 Ordinary Mail平信(通常不注) Express快件 Urgent / Immediate急件 Rush速遞第39頁，共74頁。Layout of English Application Letters and Superscript

38、ion (信封格式) Mailing Directions & Remarks Book Post圖書郵件 If undelivered, please return to 如果無法投遞，請退 Parcel Post包裹郵件 Sample Post樣品郵件 Private親啟 Personal親收 Secret密件第40頁，共74頁。Layout of English Application Letters and Superscription (信封格式) Mailing Directions & Remarks Top Secret絕密 Confidential機(jī)密 To await ar

39、rival收信人到后拆封 Please Readdress請轉(zhuǎn)寄第41頁，共74頁。Layout of English Application Letters and Superscription (信封格式) If you want the letter to be forwarded (轉(zhuǎn)交) by someone Miss Zhang Lan c /o (care of) Prof. Zhang Jie Department of Physics Anhui University 230036 Hefei, P. R. China第42頁，共74頁。Sample 1 Dear Mr. L

40、i， I take the liberty to write you in the hope that you might need someone to fill in for you. I feel that I am qualified as an administrator. I am currently a student at college, I have over a month more to complete before I graduate. My major is business administration. I have excellent grades in

41、all my subjects. If you wish to look at these information it will be sent to you later. I have worked at a trading company as a secretary, but I hope to seek more responsible employment. I am 25 years old and very honest and dependable. If you need someone with my qualifications, please let me know.

42、 Thank you very much for your kind attention. Sincerely yours, Zhang Peng第43頁，共74頁。Sample 2Dear Sirs, I am looking for a position in an engineering department in which I may use my training in computer science to solve engineering problems. I would be interested in exploring the possibility of obtai

43、ning such a position within your firm. I expect to receive a Bachelor of Science degree in mechanical engineering from Tangshan Institute of Technology in June. Since September 2008 I have been participating, through my institute, in the Professional Training Program as Programmer Trainee and have g

44、ained a great deal of experience in computer applications. Details of the academic courses I have taken are contained in the enclosed resume. May I have an appointment for an interview with you to discuss my qualifications in detail? Please contact me at Sincerely, Zhang Lin第44頁，共74頁。Le

45、tter of suggestions 建議信(1) 建議信寫作注意事項: 寫作目的是提出建議或忠告。不是投訴信，觀點(diǎn)要 合情合理，注意禮貌當(dāng)先。(2) 寫作方法 首段： 簡介自己，不要羅嗦；說明目的，注意語氣。 主體： 提出具體建議； 首先肯定優(yōu)點(diǎn)，再寫改進(jìn)內(nèi)容，否則變成投訴信； 經(jīng)常進(jìn)行交流，注意對方感受，時時提到你和我，否則容易跑題寫成議論文，因?yàn)閮?nèi)容與議論文相似。 尾段：總結(jié)建議，注意禮貌，易于接受 第45頁，共74頁。 真題 (2001.6) Writing (30 minutes) Directions: For this part, you are allowed thirty

46、minutes to write a letter. Suppose you are Zhang Ying. Write a letter to Xiao Wang, a schoolmate of yours who is going to visit you during the weeklong holiday. You should write at least 100 words according to the suggestions given below in Chinese. 1、表示歡迎。 2、提出對度假安排的建議。 3、提醒應(yīng)注意的事項。第46頁，共74頁。 Dear X

47、iao Wang, Im delighted to learn that you are going to visit me during the week-long vacation. My parents will also be happy to see you again. Im sure you will enjoy every minute here. I know you are fond of swimming. A river lies not far away from my home. We can go swimming there. I think it would

48、be very pleasant and refreshing to swim in such hot summer days. In every big room of my home there is an air-conditioner. We can watch TV, play CDs or read books very comfortably at home. A mountain about two miles away from here is beautiful and it is worth touring. We can go there on foot. When w

49、e climb to the top of the mountain, we can have a wonderful bird-eye view of the whole village. Just phone me before you set off. There is no need for you to take anything. Ill prepare everything for you. I am looking forward to seeing you soon. Yours sincerelyZhang Ying第47頁，共74頁。 真題(2004.1) Directi

50、ons: In this section, you are required to write a letter in reply to a friend s inquiry about applying for admission to your college or university. You should write at least 120 words and base your composition on the outline given in Chinese below: 1建議報考的專業(yè)及理由； 2報考該專業(yè)的基本條件； 3應(yīng)當(dāng)如何備考。第48頁，共74頁。 Dear s

51、ir, When it comes to which major you should choose, I propose that you apply for the major of English. To begin with, English is the most popular language in the world, which is widely used in all fields such as teaching, translation, foreign trade and so on. Whats more, it goes without saying that

52、English majors are more likely to find a good job in the tighter and tighter job market. In order to study at English Department, you have to meet the following requirements. In the first place, you have to spend a lot of time on it, just as the old saying goes, “Practice makes perfect”. In the seco

53、nd place, the basic skills of reading, writing, listening and speaking are necessary, because they are the foundations for your future study. Last but not the least important, you need an intense interest in learning English since “interest is the best teacher.” As far as the preparation work is con

54、cerned, you should first of all review all the required vocabulary. In addition, youd better spend some time on reading and writing. Only through these measures can you hope to enroll in our university.Yours,Li Ming第49頁，共74頁。Useful expressionsId like to suggest that.May I suggest that.In my opinion.

55、I would like to suggest that.If I were you, Id .I am writing to advise you of.第50頁，共74頁。Letters of Complaints 投訴/抱怨信 投訴信（letter of complaints）通常是寫給廠家、商店、消費(fèi)者協(xié)會、報界或廠家、商店的上級主管部門，揭發(fā)產(chǎn)品質(zhì)量的低劣、服務(wù)態(tài)度的糟糕，抱怨不應(yīng)出現(xiàn)的情況或問題等，以求得解決的信件。寫投訴信要實(shí)事求是地把問題講清楚，態(tài)度要冷靜，做到有禮貌，不能惡言傷人。寫投訴信應(yīng)本著真實(shí)的原則，如實(shí)的反映情況，投訴信具有一般書信的格式，內(nèi)容應(yīng)包括以下幾部分： 1.

56、 投訴的事實(shí)與理由； 2. 提出希望問題得到解決以及具體賠償要求； 第51頁，共74頁。Sample 1Dec. 23, 2011Dear Sir or Madam, I am writing this letter to complain about a camera which I bought in your shop last month when I was in Guangzhou on business. I took some photos there with it. But when I got home and had the film developed, I foun

57、d no pictures at all. I am very upset about it. I have already sent the camera back to you by post and strongly insist that you refund me as soon as possible. Yours sincerely, Wang Lan第52頁，共74頁。Sample 2Dear Sir/Madam, I am writing to you to complain about your hotel. I had a terrible stay in room 50

58、12 of your hotel from the 24th to the 26th of August 2002, when I came to Guangzhou on business. Firstly, the air-conditioner in my room could not be turned down or switched off. When I asked the reception staff to do something about it, they laughed and told me it was better than being hot. I asked

59、 the appearance of your manager and she told me she would send someone to my room immediately. No one came. As a result, I was very cold every time I was in the room.第53頁，共74頁。 Secondly, I found the bathroom dirty and the hot water was always warm. Thirdly, the noise at night was extremely loud and

60、I found it difficult to sleep. I asked to change rooms, but was told it was impossible because the hotel was full I paid a lot for my stay in your hotel and expected much better service from such a well-known hotel. Now Im writing to you to strongly demand that you should improve your service. Other