1、第九講,英文會(huì)議紀(jì)要 Minutes,1,General Introduction,會(huì)議有各種各樣的，如：委員會(huì)會(huì)議，董事會(huì)會(huì)議，全體員工會(huì)議等，有些是比較正式的會(huì)議，由專人主持會(huì)議，會(huì)議中由一名懂財(cái)務(wù)或法律的主任秘書(shū)記錄討論過(guò)的事項(xiàng)及決定，然后再由其秘書(shū)根據(jù)記錄整理打印成文，印發(fā)給各位與會(huì)者及相關(guān)人員，這就是會(huì)議紀(jì)要(Minutes)。會(huì)議紀(jì)要不必要記下發(fā)言人的每個(gè)字、每句話，只需要概括摘要會(huì)議內(nèi)容及結(jié)果。會(huì)議紀(jì)要有其特定格式，語(yǔ)言和措辭也有其特點(diǎn)。,2,一、語(yǔ)言與措辭,會(huì)議紀(jì)要的語(yǔ)言與措辭有三個(gè)特點(diǎn)： 1. 語(yǔ)氣要正式； 2. 動(dòng)詞一般采用被動(dòng)式； 3. 措辭盡量采用常用詞。 詞匯的選擇對(duì)

2、語(yǔ)氣和規(guī)范程度的影響較大，其次還有六個(gè)因素也制約你的行文規(guī)范程度，即語(yǔ)言縮寫(xiě)、縮略、人稱代詞、被動(dòng)語(yǔ)態(tài)和讀者對(duì)象。 A. 就語(yǔ)言而言，語(yǔ)言用得越正式，越現(xiàn)出商午氣息。如： Informal Formal so-so satisfactory,3,B. 避免縮略語(yǔ)，用其全稱： Informal Formal arent are not Shes She is, She has C. 避免縮寫(xiě)，用其整體： Informal Formal Dept. Department Corp. Corporation D. 避免使用人稱，用非人稱術(shù)語(yǔ)： 不 用 常 用 Our idea the company

3、s proposal We wanted the corporation required Your letter to us the correspondence received,4,E. 被動(dòng)語(yǔ)態(tài) 使用被動(dòng)語(yǔ)態(tài)給人感覺(jué)以中性，文件似乎由傳真機(jī)所發(fā)，它能將人的注意力引向信息本身，而不是注意誰(shuí)提出此建議，作出此決定等。如： A salary cut was proposed. Mr. * proposed a salary cut.(這種寫(xiě)法會(huì)遭人注意或受到攻擊，即使在會(huì)議上通過(guò)了，也是集體或多數(shù)人的意見(jiàn)，記錄的也只是結(jié)果。 F. 態(tài)度 措辭常常能反映人際關(guān)系。紀(jì)要中對(duì)上級(jí)、對(duì)同行、對(duì)同事以

4、及對(duì)下級(jí)所用的語(yǔ)氣和態(tài)度是絕然不同的。對(duì)上級(jí)用尊敬、對(duì)同事同行用禮貌、對(duì)下級(jí)用權(quán)威命令式語(yǔ)氣。這種語(yǔ)氣差別主要體現(xiàn)在動(dòng)詞上：,5,對(duì)上級(jí) 對(duì)下級(jí) could be is should be is would be will might/may be will seems to be is looks as if is appears is almost decided decided about certain certain,6,二、會(huì)議紀(jì)要常用表達(dá)法 1. 記錄委員會(huì)聽(tīng)取了某報(bào)告或建議： The committee heard/noted/recognized/recorded that

5、e.g. The committee heard the report. 2. 記錄委員會(huì)決定最好采取某措施； The committee agreed/conceded/concurred/decided/ found/ resolved (to) that e.g. The committee resolved to purchase the warehouse. 3. 記錄委員會(huì)決定最好不采取某措施： The committee declined/agreed not/refused/rejected(to) e.g. The committee rejected the proposa

6、l to purchase the warehouse.,7,4. 記錄委員會(huì)得到某指示或建議； The committee was advised/informed/instructed/notified/ (that)/ (to) e.g. The committee was notified of the guidelines. 5. 記錄委員會(huì)決定等待一段時(shí)間： The committee deferred/postponed/shelved/tabled e.g. The committee shelved the proposal. 6. 出席會(huì)議的成員及頭銜； The follo

7、wing members were in attendance( or present): Sara Simms, Chairperson Jim Smith, Director of Personnel 7. 沒(méi)有出席會(huì)議的委員： The following members were not in attendance(or present or apologies for absence):,8,Ken Smith, Supervisor of Operations 8. 被邀請(qǐng)來(lái)列席會(huì)議的成員或僅就某個(gè)事項(xiàng)被邀請(qǐng)參加 Present by invitation Present by in

8、vitation for Item Three,9,三、會(huì)議紀(jì)要的格式 會(huì)議紀(jì)要的格式較為特殊，一般如下： 1. 標(biāo)題（Heading) 2. 出席會(huì)議人員（Attendants) 3. 未出席會(huì)議人員（Non-attendants) 4. 特邀與會(huì)者（Special Attendants) 5. 有關(guān)上次會(huì)議紀(jì)要的評(píng)論（Endorsement of Minutes) 6. 舊事項(xiàng)及新議題（Items of old and new business) 7. 下次會(huì)議地點(diǎn)、時(shí)間、日期（Place, time and date of next meeting) 8. 會(huì)議主持人及記錄人員簽名（Si

9、gnatures of Chairperson and Secretary),10,MINUTES OF A MEETING TO DISCUSS FACTORY EXTENSION 10th OCTOBER 2003 3 P.M 1. The following members were in attendance: Sara Simms, Chairperson Howard Lin, Director of Operations Jim Davis, Director of Personnel Joyce Liu, Vice President of International Rela

10、tions James Chou, Treasurer 2. The following members were not in attendance: Ken Smith, Supervisor of Operations 3. Present by Invitation:,11,4. Minutes of last meeting held on 10th September, at 3 pm., were approved. 5. (a) The Production Manager reported on his interview with the local Building In

11、spector, and said that detailed plans of the foundations were required. (b) The architect reported that the plans had been drawn up and sent to the Building Inspector. 6. (a) The personnel Manager reported on labor available for the new extension, and suggested a programme should be put in hand to train workers. (b) It was agreed that a training programme should be started immediately and that an estimate of the cost should be provided by the Personnel Manager.,12,7. It was concurred that the