1、Section 5,Memos 備忘錄,Memo,from one person or office to another within the same organization, or for employees from other companies working on the same project. to remind about new information, like policy changes, price increases, etc. To urge others to take action, such as attend a meeting, use less

2、 paper, or change a current production procedure. not formal official documents.,Format,Memo(random) To: From: Date: Subject: Main body Attachment:,Recipient of Memo,Writer of Memo,optional,Samples: Pp 57-63,Sample 1,Memo To: Ellen Smith, Purchase Manager From: Peter Claus, General Manager Date: 30

3、September, 2008 Subject: Meeting to Discuss Shortage of Toy Parts,1. should omit Dr. , Prof. , Mr. etc, and using name + job title,2. Usually sign the memo using initials, first name, or complete name,4. Title of the memo in Initial Capitals: accurate, specific, and informative,Sample 1 : Main Body,

4、I am calling a meeting at 3 pm tomorrow to discuss the shortage of toy parts for the upcoming holiday season. Some of you have already mentioned that various widgets(小器具, 裝飾品) are hard to obtain from the usual sources. If we cannot obtain these items soon, we will have to find new suppliers in order

5、 to meet our holiday deadline. We do not want to disappoint any children. Please bring a list of the parts in short supply to the meeting so that we can determine what to do next. If you have any additional suggestions, be sure to contact me or Mrs. Claus.,The standard memo does not use a salutation

6、 or a complimentary closing. It should contain three parts:,Main Body,For the introduction, start with one clear sentence that states the subject and provides a summary of the topic. The middle may contain several sentences of explanation. The ending makes a request or a recommendation.,Sample 1,Att

7、achment: Questionnaire,Note: You can attach lists, graphs, tables etc. at the end of the memo. Be sure to refer to your attachment is your memo and add a notation about what is attached below your closing, like this: Several Complaints about Product, JanuaryJune, 2008,Practice 1,Please write a memo

8、according to the following information. 2011年5月3日人事部Jack Dawson通知全體員工，任命李琛先生為本公司人力資源部經(jīng)理。李先生已在本公司工作5年。之前，他曾就職于長城公司，任人力資源開發(fā)部經(jīng)理，負(fù)責(zé)招聘(recruitment)、業(yè)績(jī)?cè)u(píng)估(performance assessment)等工作。,Sample,Practice 1-Sample,Memo To: All Staff From: Jack Dawson, HR Department Date: 3 May, 2012 Subject: Li Chens Promotion W

9、e are pleased to announce that Mr. Li Chen has been promoted to manager of the Human Resource Department. Mr. Li has been with us for five years. Before this, he was manager of the Human Resource Development Department for Great Wall Company, mainly responsible for recruitment and performance assess

10、ment. We believe Mr. Li will do a job in his new position as well as ever before.,Practice 2,Marriot 酒店的客房部經(jīng)理（Executive Housekeeper）Henry Lu給樓層主管（Floor Supervisor） Lucy Tang就酒店客房部最近出現(xiàn)的一些問題寫一封備忘錄，備忘錄中，他說最近酒店接到一些客人對(duì)客房設(shè)施的投訴，如空調(diào)運(yùn)轉(zhuǎn)出問題，迷你吧（mini-bar）經(jīng)常是空的，浴室臟亂，毛巾沒人換。你讓樓層主管調(diào)查這些問題，并盡快解決。,Sample,Practice 2Sam

11、ple,Memorandum To: Lucy Tang, Floor Supervisor From: Henry Lu, Executive Housekeeper Date: 10 May, 2012 Subject: Recent Problems in This Department In recent weeks we have received some complaints from guests about some of the faulty facilities in the guestrooms. For example, the air-conditioners do

12、nt work very well, and the mini-bars in some rooms are empty. A lot of complaints are about the dirty bathrooms and unchanged towels. Guests satisfaction is our utmost goal. I hope you look into these problems and get them resolved as soon as possible. And I would be grateful if you could ensure tha

13、t every room is in perfect condition before more complaints come up.,Assignment,Read Sample Five on P. 62 again. Then write a memo of request according to the sample.,AssignmentSample,Memo To: Samantha Ng, Office Manager From: SM Chan, General Manager Date: 18 August, 2005 Subject: Suggestion about

14、Purchase of a Microwave Oven Recently I have heard some complaints from our staff that they have difficulty in finding a nearby place to buy lunch. I notice that some staff bring their own lunchboxes but find it difficult to reheat their food. And some others are reported to have been late for work

15、in the afternoon because they had to go to a faraway place for lunch. This situation has certainly had some negative effect on our work. I suggest you carry out a survey to find if there is a need to buy a microwave oven for our staff. If there is such a need, please give me the details together wit

16、h the price of possible brands of microwave ovens.,將下文改寫成備忘錄,征稿啟事 內(nèi)容：1 本報(bào)的主要對(duì)象為我公司員工；出版日為每個(gè)月的15日。 2 歡迎下列各種形式和題材的稿件 A各部門情況的報(bào)告 B 對(duì)我公司生產(chǎn)、銷售、產(chǎn)品推廣的意見和建議 C 員工業(yè)余（spare time) 生活 D 其它 3. 來稿請(qǐng)勿超過1000字，英文來稿要求打印 4 來稿如不采用，三個(gè)月內(nèi)退還作者。 5 聯(lián)系人： 林月 6 聯(lián)系地址：公司公共關(guān)系部,Contributions Wanted,Our newspaper, published on 15th eve

17、ry month, mainly serve for our company staff. Contributions of various styles and forms are warmly welcome. The contents of the contributions may be： A）Reports on all department situations; B) Opinions and suggestions on companys production, sales and products promotions; C) Spare time lives of staf

18、f; D) others. Your composition will not be over 1000 words. Contributions in English are required to be printed. Contributions which are not accepted will be returned to the authors within three months. Please contact with Lin Yue for further information or assistance at Public Relations Department.

19、,Write a memo for Michael Xu, Vice President to all employees in the company according to the following instructions:,由于春柳飯店(Spring Willow Restaurant)翻新，明年一月份才能重新營業(yè)，今年的國慶宴會(huì)將于9月28日下午5點(diǎn)改在巨龍飯店(Great Dragon Restaurant)（西區(qū)新華路219號(hào)）舉行。宴會(huì)上將有小型表演，宴會(huì)后可觀裳美國電影狼。,.,Memo To: All Employees From: Michael Xu, Vice President Date: 25 September, 2008 Subject: Venue(聚會(huì)地點(diǎn))