1、,Working lnstructions工作指導書Spare Part Management備品備件管理程序,備品備件管理程序說明,Company Logo,Contents,5.Valid Documents,Attachments 有效文件及附件,4.Procedures 程序,3.Responsibilities Accountabilities 職責與權(quán)限,2.Terms,definitions,abbreviations 術(shù)語，定義，縮略語,1.Purpose and applicability 目的范圍,Company Logo,Explanations,1.Purpose an

2、d applicability 目的范圍 This procedure is established for enhancing the spare part management,standardizing the application, purchase, acceptance, in warehouse; out warehouse and check of the spare part that charged by Facility Management. 為加強設施管理部備品備件管理工作，規(guī)范備品備件的申請、采購、驗收、入庫、出庫和盤點工作，特制定此管理程序。,注： 由于目前階段

3、我們公司維修所使用的備品備件由寶馬公司設施管理部提供，所以我們對備品備件的管理要使用這個管理程序。,Company Logo,Company Logo,Explanations,2.Terms,definitions,abbreviations 術(shù)語,定義，縮略語 Spare part: the part used ih the utility system, infrastructure and building fire fighting that charged by Facility Management 備品備件：指設施管理部負責的公用動力系統(tǒng)、基礎設施及建筑消防系統(tǒng)等維修所用部件。

4、 In / out warehouse: In / out the warehouse of suppliers that charged by Facility Management 入庫/出庫：指備品備件進入或提出設施管理部各服務承包商的庫房。 Application Dep: the service suppliers charged by Facility Management. 申請部門：指設施管理部的各服務承包商。 Spare part principal: the specialist that responsible for the spare part purchase in

5、 Facility Management. 備品備件負責人：指設施管理部負責備品備件采購的工程師。 Spare part principal: the specialist that responsible for the management of each service supplier in Facility Management. 主管人員：指設施管理部負責各服務承包商日常管理的專業(yè)工程師。,Company Logo,Explanations,3.Responsibilities Accountabilities 職責與權(quán)限 3.1 Application Dep: responsi

6、ble for the daily management of warehouse, including the application, acceptance, in and out warehouse and the check of spare part. 申請部門：負責庫房的日常管理，包括備品備件的申請、驗收、入庫、出庫和盤點。 3.2 Spare part principal: responsible for the purchase of the spare part according to application form with related signature. 備品備

7、件負責人：根據(jù)簽字確認的申請單，進行備品備件的采購。 3.3 Specialty Prinsipal: responsible for the monitoring of warehouse,including application, acceptance, in and out warehouse and the check of spare part. 主管人員:負責對各服務承包商的庫房管理進行監(jiān)督，包括對備品備件的申請、驗收、入庫、出庫和盤點情況進行審核和管理。 3.4Manager of Facility Management: responsible for approval of

8、 and application and purchasing of spare part. 設施管理部經(jīng)理：負責對備品備件的申請和采購進行批準。,Company Logo,Explanations,4.Procedures 程序 4.1 The application of the spare part 備品備件的申請： 4.1.1 The application dep. should fill in the, and hand over the original form with the related signature to sprage part principal to pur

9、chasing, the application dep.should hold the copy. 申請部門填寫公用動力系統(tǒng)及基礎設施備品備件申請表，并由相關(guān)人員簽字后，將掃描件交給備品備件負責人進行采購，申請部門保留原件。,Company Logo,Explanations,4.1.2 In principal, the spart part application can be issued one beginning of each month.The spare that can be purchased in Shenyang will be delivered to the si

10、te within 5 working days after the spare part supplier receiving the application form with the related signature. If the spare part has to be delivered from other city expect Shenyang, or the spare part need some special process, the delivery date should be defined according to thedetail duration. F

11、or some special reason, the emergency spare part purchasing can be considered on another way: if there is no enough time for the written approval,please contact the specialty principal and get the oral agreement,and the specialty principal should inform the spare part principal topurchase them, the

12、application form has to be issued a.s.a.p 原則上，在每月上旬進行一次備品備件集中采購申請。在申請單經(jīng)過批準、交給備品備件供應商之日起，本市內(nèi)可以采購到的備品備件，在5個工作日內(nèi)到貨。必須從沈陽以外的其他地方進貨的，或需要特殊加工的備品備件，到貨日期將根據(jù)具體周期而定。由于特殊原因，必須緊急采購的備品備件可另行考慮，如果不能提前進行書面審批，必須與主管負責人溝通、獲得同意后，由主管負責人通知備品備件負責人，方可進行采購，并盡快補提申請單。,Explanations,The application of the spare part 備品備件的申請： no

13、te: normally facilities management department monthly on a spare parts centralized purchasing. Ten days a month we will give the public power system and infrastructure spare parts application form to facilities management department for approval by and purchase. Please you related engineers to spare

14、 parts and calculation of the statistical work needs good maximum and minimum inventory. Clear what present spare parts need to be purchasing. note: if meet special reasons, an emergency purchase of spare parts must be. If can to advance written examination and approval, the approval is normal, it i

15、s only to be clearly defined time requirements. If not to advance written examination and approval, and the executive director must be (facilities management professional engineer) communication, obtain consent by the competent chief notice of spare parts for purchase. (from the warehouse administra

16、tor) fill carry application form as soon as possible. note: please have a engineer note: in and facilities management professional engineer communication, be sure to accurate description of spare parts and the use of use reasons. (if you can provide in pictures and maintenance plan damage more good)

17、 注：正常情況下設施管理部將每月進行一次備品備件集中采購。每月十日我們將把公用動力系統(tǒng)及基礎設施備品備件申請表交給設施管理部進行審批并購買。請各位相關(guān)工程師做好備品備件需求統(tǒng)計工作并計算好最大最小庫存量。明確現(xiàn)階段有哪些備品備件是需要進行采購的。 注：如果遇到特殊原因，必須緊急采購的備品備件。如果能提前進行書面審批，就進行正常的審批，只是需要明確標明需求時間。如果不能提前進行書面審批，必須與主管負責人（設施管理部的專業(yè)工程師）溝通、獲得同意后，由主管負責人通知備品備件負責人進行采購。（由倉庫管理員）盡快補提申請單。 注：請各位工程師注意：在與設施管理部的專業(yè)工程師溝通時，一定要準確的說明備品備

18、件的用途及使用原因。（如能提供損壞處圖片及維修方案更佳）,Company Logo,Explanations,spare parts of the need for an treatment method 備品備件產(chǎn)生需求的處理方法 ： staff on duty in the job, found a maintenance projects need to replace spare parts, to the maintenance projects detailed records (of the cause of the damage, the spare parts of the

19、commodity name, specification/model, such as the number of. If possible, provide photos and maintenance plan preferred). Will this record to shift supervisor to confirm, on duty by the competent contacting warehouse, if have the spare parts warehouse is normal outbound homework. If not the spare par

20、ts, by the competent Contact his on duty the professional engineer for emergency purchasing application. spare parts of the need for an treatment method 備品備件產(chǎn)生需求的處理方法 ： 當班工作人員在工作中，發(fā)現(xiàn)有維修項目需要更換備品備件時，要對該維修項目進行詳細記錄（寫明破損原因，所需備件的品名、規(guī)格/型號、數(shù)量等。如有可能，提供照片及維修方案更佳）。將該記錄交給當班主管進行確認，由當班主管聯(lián)系倉庫確認備件狀態(tài)，如果倉庫里該備件有庫存，就進行

21、正常出庫作業(yè)。如果沒有庫存，則由當班主管聯(lián)系本公司的專業(yè)工程師做緊急采購申請。,Company Logo,Diagram,Company Logo,Add Your Text,Add Your Text,Add Your Text,Cycle Diagram,Company Logo,Explanations,4.1.3The“Spare part No ”, should be filled for the spare part has been purchased. To the new spare part , this item will not be needed for the a

22、pplication dep. The spare part No. will be released by Spare Part Principal of Facility Management. The No. is consist of 9 numbers, the 1st -4th number is the warehouse code; the 5th -6 is the classify code in the department; the 7th -9th is the running number. 填寫表格時有備品備件號的必須填寫“備品備件號”，新備件不必填寫此項。備品備

23、件號由設施管理部備品備件負責人下達。備品備件號由9位數(shù)字組成，第1-4位為庫房代碼，5-6位為部門內(nèi)分類代碼，7-9位為流水號。,Company Logo,Explanations,4.1.4 lf the spare part is included in the contract, please write the Number in the contract and the name in the item “Spare Part Name”, or you can write the name directly. 如果申請的備件已包含在備件合同中，請在“備品備件名稱”一欄中填寫該備件在

24、合同中的編號和備件名稱，否則可直接填寫備件名稱。 4.1.5 Please fill detail information of the “Specification”, “Unit”, and “Quantity”. 請詳細填寫備品備件的規(guī)格、型號、單位和數(shù)量。 4.1.6 Please fill the item “Band”, if some special band requirement is needed for the application spare part. 如對所申請備件的制造商或品牌有特殊要求，請在“制造商或品牌”寫明。否則認為無要求。,Company Logo,Ex

25、planations,4.1.7 lf the due date you required can meet with the delivery date(5days) that state in this procedure, the “Require Date” item will be not needed. Or, please fill this item. 如果備件的需求時間符合本程序說明的到貨日期，即5個工作日內(nèi)到貨，可不必填寫“需求時間”否則請?zhí)顚憽靶枨髸r間”。 4.1.8 For the new spare part, the maximum and minimum stor

26、age number should be filled in “Remark” column. 對于采購的新備件，需在備注欄標明最大/最小庫存量。,Company Logo,Explanations,05-03-兩位專業(yè)編號-兩位年度,兩位月份,三位是流水號,由九位數(shù)字組成0503+兩位專業(yè)編號+三位流水號,與供應商簽訂的框架合同編號,在框架合同內(nèi)的備件查詢編號,在此處填寫最大、最小庫存量,此處申請單位填寫埃頓 申請人填寫倉庫管理員,此處申請單位填寫埃頓 工程師為各專業(yè)工程師,此處需要設施管理部的專業(yè)工程師簽字審批,此處需要設施管理部經(jīng)理簽字審批,Explanations,4.2 Purcha

27、sing of the spare part 備品備件采購: 4.2.1 In principle, the purchase will be done according to the with the related official signatures. The purchase order will only be released by the spare part principal of Facility Management is order to management and standardized the flow. The deputy in Facility Man

28、agement is only for some special situation. 原則上，采購必須根據(jù)已批準的公用動力系統(tǒng)及基礎設施備品備件申請單進行。為統(tǒng)一管理，規(guī)范流程，原則上，只有設施管理部備品備件負責人方可對備件供應商發(fā)出采購指令。特殊情況可由設施管理部內(nèi)其他人員代理。 4.2.2 will be filled by the spare part principal. After approval, it will be as the basis data of call off, and the spare part principal will keep the origin

29、al. 備品備件負責人將填寫公用動力系統(tǒng)及基礎設施備品備件采購訂單，審批 后，作為申購依據(jù)，并保留原件。,Company Logo,Explanations,4.3 Acceptance of the spare part 備品備件到貨驗收： 4.3.1 The face to face acceptance must be done by the applicant and related person while the spare part is delivered to de site. And the spare part will be changed or returned if

30、 some quality points are found. The signature will be needed on the that prepared by the spare part principal after checking the name, specification, quantity, band etc. 備品備件到貨后，申請人和相關(guān)人員進行當場清點驗收，發(fā)現(xiàn)質(zhì)量等問題及時更換或退貨，并在備品備件負責人準備的公用動力系統(tǒng)及基礎設施備品備件到貨驗收表上簽字確認，必須認真核對名稱、型號、數(shù)量、品牌等內(nèi)容。,Company Logo,Explanations,Comp

31、any Logo,05-03-年月和流水號,此處需要設施管理部的專業(yè)工程師簽字,此處申請單位填寫埃頓 工程師為各專業(yè)工程師,此處申請單位填寫埃頓 由倉庫管理員填寫,Explanations,4.3.2 To the spare part that can be used after service, or removed from the construction site, or any spare part that not purchased by Facility Management, the supplier engineer and Specialty Principal fro

32、m Facility Management will check and confirm if they can be used again. lf yes ,the worker in the warehouse should issue the information of spare part to spare part principal to do the ,and signatures are needed. 對于維修后更換下來的、修復后具備使用功能的，或施工現(xiàn)場拆除的以及其他非設施管理部采購的備品備件，經(jīng)供應商工程師和規(guī)劃部主管人員檢查確認后，可以重新使用的，庫房管理員應將相關(guān)信

33、息提供給備品備件負責人，由其編制公用動力系統(tǒng)及基礎設施備品備件到貨驗收表，并由相關(guān)人員簽字確認，方可入庫。,Company Logo,Explanations,4.3.3 lf the delivery date of the spare part in one acceptance form is not the same day, please fill the delivery duration in the item“Delivery Date”, fill the definite date in the item “Remark”, and fill the “Conclusion

34、” about the quantity and quantity. 如果一份驗收單中的備件非同一天到貨，在“到貨日期”中填寫整個到貨的時間區(qū)間，在“備注”中填寫具體到貨日期，并在“驗收結(jié)論”一欄中寫明其數(shù)量和質(zhì)量是否符合要求。 4.3.4 After the acceptance, the approved form should be issued to spare part principal, as the basic of payment. The original of the acceptance form will be kept in the spare part princ

35、ipal, and the application dep. Can hold the copy. 驗收后及時將簽字后的驗收表送交到備品備件負責人處，作為付款的依據(jù)。驗收表原件由備品備件負責人留存，申請部門保留復印件。,Company Logo,Explanations,4.4 In warehouse of the spare part 備品備件入庫: 4.4.1 The worker in the warehouse of application dep. should fill and according to the. For the new spare parts that not

36、be used out during maintenance, and need to put into warehouse again, please also fill in the and . 申請部門的庫房管理員應根據(jù)公用動力系統(tǒng)及基礎設施備品備件到貨驗收表填寫公用動力系統(tǒng)及基礎設施備品備件入庫單和出入庫卡。對于新備品備件出庫后未使用完，需要重新入庫的，也要填寫公用動力系統(tǒng)及基礎設施備品備件入庫單。 4.4.2 should be put together with the spare part. 出入庫卡與備品備件一一對應放在一起。,Company Logo,Explanations

37、,Company Logo,庫房管理員/worker in Warehouse： 供應商專業(yè)工程師/ Supplier Engineer: 日期/Date: 日期/Date：,此處由倉庫管理員填寫,此處由專業(yè)工程師填寫,05-03-年月和流水號,Explanations,Company Logo,Explanations,4.5 Out warehouse of spare part 備品備件出庫： The worker in warehouse should fill the and when the serviceman need the spare part for the mainte

38、nance job, the agreement of the principal of Facility Management and the signatures of user, worker in warehouse, supplier engineer or manager are need for the spare part using. The is not forcible for the consumable using, but is needed. 維修人員在接到報修項目需要備品備件時，庫房管理員應填寫公用動力系統(tǒng)及基礎設施備品備件出庫單和出入庫卡，經(jīng)設施管理部主管負責

39、人許可，領用人員、庫房管理員、供應商主管工程師或項目經(jīng)理簽字確認后方可出庫。所有易耗品出庫使用，不強制要求填寫出庫單，但必須填寫出入庫卡。,Company Logo,Explanations,Out warehouse of spare part 備品備件出庫： Note: the maintenance personnel in the service personnel will spare parts for the project, should by Treasury administrator to fill in the public power system and infra

40、structure spare parts outbound order and the loading and unloading card, the facilities of the competent department (facilities management professional engineer license, recipients personnel, warehouse administrator, suppliers competent engineer or project manager signed rear can output. All consuma

41、ble outbound use, do not force to fill in the outbound order, but by the warehouse keeper must fill in the loading and unloading card , by shift supervisor and facilities management department supervisor principals (facilities management professional engineer) to obtain the telephone communication a

42、nd permission to fill in the outbound registration form recipients spare parts. 注：維修人員在接到報修項目需要備品備件時，應由庫房管理員填寫公用動力系統(tǒng)及基礎設施備品備件出庫單和出入庫卡，經(jīng)設施管理部主管負責人（設施管理部的專業(yè)工程師）許可，領用人員、庫房管理員、供應商主管工程師或項目經(jīng)理簽字確認后方可出庫。所有易耗品的出庫使用，不強制要求填寫出庫單，但必須由庫管員填寫出入庫卡，由當班主管與設施管理部主管負責人（設施管理部的專業(yè)工程師）進行電話溝通獲得其許可后填寫出庫登記表領用備件。,Company Logo,Ex

43、planations,Company Logo,庫房管理員： 供應商專業(yè)工程師： 設施管理部專業(yè)工程師： Worker in Warehouse: Supplier Engineer: Specialty Principal of Facility Management: 日期/Date: 日期/Date： 日期/Date：,此由設施管理部COC填寫,此處由專業(yè)工程填寫,此處由倉庫管理寫,05-03-年月和流水號,Explanations,Company Logo,Explanations,4.6 Check of the spare part 備品備件的盤點: In Principle, t

44、wo times regular check should be done by Facility Management on the end of June and Dec. of each year. Spare part principal will prepare the, the specialty engineer and the related person of service supplier should finish the check together, and then hand over the form to the spare part principal af

45、ter signature of related person. Facility Management will do the irregular check to the warehouse. 原則上，設施管理部在每年6月末和12月末進行兩次備品備件的盤點，備品備件負責人將根據(jù)采購情況準備備品備件盤點表，各設施管理部專業(yè)工程師和服務承包商相關(guān)人員共同進行盤點，簽字后原件交給備品備件負責人，供應商保留復印件。設施管理部將不定期對庫房情況進行抽查。 Each service supplier should check the warehouse by themselves on the end of every month, and inventory should accord with the goods. When the storage quantity of spare part is lower than t